Regional Admin/ Finance Officer

Job Position: Regional Adm/ Finance Officer

Duty Station: Eastern Regional Cluster Office, Dharan

Reports to: Senior Program Coordinator

Purpose of the Post:

The Regional Adm/ Finance Officeris responsible for overall administration and accounting process of the regional cluster office and districts offices covered by the Regional Office. He/she also assists to ensure the compliance of policy and procedures from OHW and partners.

He/she provides leadership and oversight for region Administration, accounting and finance functions, including general accounting, financial controls, reporting, budgeting/financial planning functions under the direction of Finance team, Kathmandu.

MAJOR DUTIES AND RESPONSIBILITIES

Finance:

• Prepares Regional Office payments by verifying documentation and documents financial transactions by entering account information in the Quick book and or accounting software.
• Inform Regional office leadership of financial issues originating from and/or affecting field offices.
• Regular financial monitoring of district offices to ensure OHW financial policy and procedure are being implemented;coaching, mentoring and capacity building to districts staff on OHW financial policy and procedures. Inform Regional office leadership of financial issues originating from and/or affecting field offices.
• Support for preparation of districts and regional office budgets and to compile monthly/ quarterly fund request of regional/district office and forward to Central office.
• Maintain close coordination with district team on financial management issues. Build up Common understanding of standard financial practices as per OHW policy and procedures in program district.
• Ensure the financial records aremaintained systematically at Regional/District Office as per OHW established policy and procedures. Timely forward of the all the files and vouchers and supporting documents to Kathmandu Office for record and external audit.
• Prepare/review and send monthly finance report of Regional/District Office to Central Office as per OHW requirement ensuring its correctness from all aspects.
• Ensure the Internal control system is being fully followed by District and regional offices as per OHW policy in orderto minimize fiduciary risk.
• Support to OHW Financial Auditing as and when required, provide feed-back on auditors' comment, ensure the auditors' recommendation are being implemented in Regional/district offices.
• Responsible for appropriate deduction of tax at source, payment within due date & filing of TDS returns in the government revenue office.

Administration:

• Responsible for maintenance of office premises and ensure that office premises&equipment are well maintained, clean and functioning.
• Ensure that lease records for office are updated and filed in the office and any rent utilities bills are paid in time.
• Responsible to maintain leave records and attendance sheet  andtimely submission to central office.
• Maintain updated  filling for regional and district offices
• Maintain updated inventory records of the Regional Office and ensure that district office also maintain update inventory records.
• Collection and dissemination of security status, notes, meeting memo to districts and central office.
• Ensure Regional and district offices Procurement of equipment/supplies following OHW procurement policy and all equipment/supplies are recorded/received as per OHW policy
• Arrange for travel, transportation, accommodations and other logistics support
• Ensure Regional and district office maintenance of Log book for the official bike and timely servicing and maintenance of the bike
• Performs other duties, as asked by the supervisors.

Qualification and Experiences:

• Bachelor's degree in Business Administration or Business studies or accounting and at least 5 years of relevant experiences. OR MBA or M.Com from the recognized universities with 2 years of relevant experiences.
• knowledge of administration, accounting principles and practices
• knowledge of financial reporting
• Knowledge of Nepal Government’s laws regarding accounting and taxation
• Sound technical accounting skills
• Proficiency in relevant accounting software especially inQuick books.
• Excellent professional practice track record.

How to Apply

Interested and qualified candidates are requested to apply with cover later, an updated CV with three references to ohwnepal@oneheartworld-wide.org by 1 September 2017 before 17:00 hours. Please note the position in the subject line of an email must be " Application for the position of  Regional Admin/ Finance Officer ”.

Only shortlisted candidates will be invited for the next stage of the recruitment process.