Project Clerk

Vacancy Notice No:SVN#NP/23/17

Open to Internal and External Candidates

Position Title: Project Clerk

Position Required: 1 Position

Duty Station: Kathmandu, Nepal

Classification: General Service Staff, Grade 3

Type of Appointment: Special Short Term 6 months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: December 05, 2017

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context: 

Under the overall guidance of the Chief of Mission (CoM) in Nepal and the direct supervision of the Program Manager, the successful candidate will be tasked to assist with the implementation of the IOM Nepal’s projects under Transition and Recovery Unit/ Program Unit. 

Core Functions / Responsibilities: 

• Assist in implementing and facilitating internal and external trainings, meetings and events for numerous target groups, as well as workshops/seminars associated to the projects assigned.
• Assist in the liaison and coordination with the Government of Nepal (GoN) counterparts on the national, district and local level.
• Undertake duty travel relating to project/program activities, as required.
• Manage the stocks and stored items of the Transition and Recovery team by carefully keeping account of all the items and routinely updating the Supervisor.
• Preparing the Purchase requests, Payment request forms, TRIP requests, Cross-checking the invoices received etc. for submitting in proper format.
• Keeping track of all PR’s, Program details etc. processed in systematic manner.
• Assist responding to queries from vendors, service providers, Implementing partners and project stakeholders as required.
• Handling incoming and outgoing correspondence related to the Transition and Recovery unit.
• Working closely with other units to meet the deadlines on admin finance and logistics issues.
• Perform and assist with any other activities/duties that may be assigned by the Supervisor.

REQUIRED QUALIFICATIONS AND EXPERIENCE

Education

• Completed Bachelor’s degree from an accredited academic institution with 1 year work experience on related field; Or
• Completed High School Degree with 3 years’ work experience in related field.

Experience 

• Delivers on set objectives in hardship situations. 
• Effectively coordinates actions with other implementing partners

Languages

• Fluency in English, Nepali is required. 

REQUIRED COMPETENCIES

Behavioural 

• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – Proactively develops new ways to resolve problems
• Leadership and Negotiation – Convinces others to share resourcesô€‚ƒ Presents goals as shared interests
• Performance Management – Provides constructive feedback to colleagues Provides fair, accurate, timely, and constructive staff evaluations 
• Planning and Organizing - Sets clear and achievable goals consistent with agreed priorities for self and others Identifies priority activities and assignments for self and others Organizes and documents work to allow for planned and unplanned handovers Identifies risks and makes contingency plans
• Professionalism -  displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. 
• Appointment will be subject to certification that the candidate is medically fit for appointment. Only Nepali Nationals will be considered for this position.

How to apply:

Interested Candidates are requested to submit their application indicating clearly the position applied, VN number and CV with three references to the following address: Human Resource Department, International Organization for Migration, P.O. Box 25503, Baluwatar, Kathmandu or email to iomnepaljobs@iom.int by 05 December 2017. Only short listed candidates will be called for interview.

Posting period: From 22.11.2017 to 05.12.2017