Logistic and Admin Assistant

Janahit Gramin Sewa Samiti (JGSS) is a Sindhupalchowk based NGO, registered in 1992, is pioneer in conducting economic development, social mobilization, local governance, poverty reduction, health, and sanitation and hygiene promotion programs in the district. 

JGSS,in partnership with Oxfam, is implementing Nepal Earthquake Recovery 2017 in Sindhupalchok. The project aims to provide assistance to population of the most vulnerable and poor, earthquake affected population of Hagam, Pangtang, Baramchi of Jugal rural municipality and Kadambas and few wards of Chautara Municipality of the district through the restoration of WASH facilities and promotional activities, Shelter, DRR, food security and vulnerable livelihood and gender and protection.  In order to execute the project activities in aforementioned clusters, we are hiring competent staffs for the following positions.

JOB TITLE: Logistic and Admin Assistant  

REPORTING LINES

• Post holder reports to: Logistic Officer

DIMENSIONS 

• Support to logistic officer and Admin and finance officer in regular work l 
• Support to contribute to procedures and strategy in the light of local context 
• Ensure timely and quality logistics support and delivery of logistics items in accordance with organizational, Government of Nepal and donor requirements 
• Support to plan and manage logistics functions and ensure it is understood and implemented. 

KEY RESPONSIBILITIES

• Support to to carry out procurement of goods and services based on authorized requisitions, in line with organization/donor procedures. 
• Support to conduct overall procurement process including   tender processes,  ensure such processes are conducted according  organization /donor policies. 
• Support to ensure continued good relations with suppliers, that Supplier Relationship Management is maintained at all times and that Service Level Agreements are accurately monitored and reported on. 
• To ensure that suppliers provide proper documentation for goods and services provided to organization, to ensure the good received note, service received note and way bills. 
• Support to prepare necessary paperwork to and finance for the timely payments to suppliers. 
• Support to prepare suppliers/service database and ensure regular performance evaluation of suppliers. 
• Carry out other logistic work like: support for general procurement, framework contracting with hotels, repairs and maintenance and updating roster as and when required basis. 
• Support in Assets management
• Support in Fleet Management
• Support in Warehouse Management:

DESIRED SKILLS AND COMPETENCE 

• +2 or equivalent in management or relevant field with 2 years of experience in logistics in humanitarian sector 
• Working experience in admin department 
• Team-working skills. 
• Flexibility and willingness to work long hours. 
• Ability to organize and prioritize work. 
• Flexibility under pressure and in response to changing needs. Ability to work within minimal supervision. 
• Good written and spoken English and Nepali .
• Sensitivity to cultural differences, and the ability to work in a wide variety of cultural contexts.

Candidates fulfilling the criteria mentioned above may send in their complete Curriculum Vitae (CV), a cover letter, a passport size photo by 26 Jun, 2017 before 17:00 hours to the address mentioned below. 

Janahit Gramin Sewa Samittee, Chautara-3, Sindhupalchok, Or email to: vacancy.jgss@gmail.com .Contact Number: 011-620435, Candidates from respective district/VDCs and females are highly encouraged to apply.

For Details of the job details:  Please visit www.janahit.org.np, or Janahit's Facebook page for further detail.