Finance Assistant

Vacancy Notice No: SVN#NP/26/16

Open to Internal and External Candidates

Position Title: Finance Assistant 

Duty Station: Kathmandu, Nepal

Classification: General Service Staff, Grade 5

Type of Appointment:Special Short Term 6 months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: June 9, 2016

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context: 

Under the overall supervision of Senior Resource Management Officer and direct supervision of the National Finance Officer in Kathmandu, Nepal, the incumbent will be responsible for providing finance support services to the mission’s activities.

Core Functions / Responsibilities: 

• In close coordination with the National Finance Officer, ensure that IOM financial policies and procedures are correctly applied in the mission.
• Prepare payment request with proper verification of support documents and invoice verification. Enter transaction in PRISM with correct GL (General Ledger) and cost projectization ratio as per IOM Nepal rule.
• Reconcile and review payable/receivable vendor's account and ensure clearing procedure have been made on specific time according to contract or PO (Purchase Order). Follow up with outstanding advances. Monitoring and follow up with procurement department for clearance of commitments due on/before closing of running month.
• Deal with the bank as necessary, including monitoring the mission’s balances in the bank; checking the Bank Balance every day. Ensure that payments and other financial transactions are done in a timely and efficient manner;
• Proper recording/filing of hard copy of financial documents.
• Ensure travel claim by staff follows correct DSA (Daily Subsistence Allowance) rate, exchange rate with all support documentation. Ensure correctness of disbursements and adherence to IOM accounting rules and procedures; 
• Handling of VAT (Value Added Tax) Refund transaction with necessary follow up with government staff and posting in the system.
• Handle the S2B (Straight to Bank) transaction, Follow up the payment, Due settlement in timely manner. Inform the vendor for the payment. Ensure that supporting documents, signatures and other requirements are complete. Be responsible for issuance of receipts, liaising with vendors and debtors regarding payment instructions, and maintenance of orderly filing of accounting documentation.
• Back support to cashier in absence of Cashier.
• Make smooth operation in close co-ordination with banks, Preparation Bank transfer amendment letter for account/beneficiary correction; submit the support documents for bank for the outward payment. 
• Provide guidance and training to new/junior staff in the unit.
• Perform any other duties as may be assigned. 

Required Qualifications and Experience:

Education

• Secondary Education preferably in Accounting or Commerce with 5 years of experience 
• Bachelor’s degree with 3 years of experience.

Experience

• Knowledge of IOM accounting systems, PRISM-FI software and procedures a distinct advantage;
• Ability to prepare clear and concise reports and to analyse and interpret source information and data;
• High level of computer literacy is required, particularly in IOM computerized accounting systems. Good knowledge of MS office, specifically EXCEL;
• Good communication skills. Personal commitment, efficiency, flexibility, drive for Results, respect for diversity and creative thinking. Ability to lead, coach and work effectively and harmoniously with colleagues from varied cultures and professional backgrounds are a requirement.

Languages

• Fluency in English, Nepali is required. 

Required Competencies

Behavioural 

• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – Proactively develops new ways to resolve problems
• Leadership and Negotiation – Convinces others to share resourcesô€‚ƒ Presents goals as shared interests
• Performance Management – Provides constructive feedback to colleagues Provides fair, accurate, timely, and constructive staff evaluations 
• Planning and Organizing - Sets clear and achievable goals consistent with agreed priorities for self and others Identifies priority activities and assignments for self and others Organizes and documents work to allow for planned and unplanned handovers Identifies risks and makes contingency plans
• Professionalism -  displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. 

Appointment will be subject to certification that the candidate is medically fit for appointment. Only Nepali Nationals will be considered for this position.

How to apply:

Interested Candidates are requested to submit their application indicating clearly the position applied, VN number and CV with three references to the following address: Human Resource Department, International Organization for Migration, P.O. Box 25503, Baluwatar, Kathmandu or email to iomnepaljobs@iom.int by 09 June 2016. Only short listed candidates will be called for interview.