Finance & Admin Office Manager

About the Company

• Company: Jevaia (Oral Health Care Project)
• Industry: Non-Profit Company in Health Care / Social Work Sector
• Address: Lakeside, Pokhara-6  

Job Overview

• Category: Finance and account
• Position Type: Full Time
• Experience: Please check vacancy details.
• Openings: 1
• Education: Degree in finance / accounting, or public administration
• City: Pokhara

Detailed Job Description / Requirements

Office Manager, Jevaia Oral Health Care

Jevaia Oral Health Care has been operating since 2006 (formerly known as Kaski Oral Health Care Project) in collaboration with Jevaia International (formerly known as Eva Nepal).  The project establishes sustainable, community-based dental care and prevention in rural areas.  Currently JOHC is actively operating in six VDCs, with graduated programs in four others.  

The Office Manager is the primary point of contact for Jevaia office, and is responsible for administrative and financial systems in an office of four staff members and approximately 25 part-time field staff. The position requires a background in finance and accounting, a high degree of organization, and excellent written and spoken communication skills in Nepali and English, and a friendly and personable demeanor.

Responsibilities include:

• Staff Jevaia’s front office, phone, and primary email address.
• Maintain filing for all financial systems and conduct a monthly closing in collaboration with Program Director and Auditor.
• Maintain filing for all internal reports and administrative systems, such as work plans, travel orders, attendance, inventory, payroll, etc.
• Maintain an online Google calendar and help coordinate scheduling, including field and office activities.
• Oversee procurement of medical and office supplies, and general maintenance of office space.
• Support the Program Director in communicating with local, national and international partners. 
• Support field staff in completing and submitting project reports.
• Maintain a media database of filed photos, videos, and reports.
• Skills in social media and/or web design highly preferred.

Please note that while this is an office management position with primary hours from 10:00 AM-5:00 PM, Sunday – Friday, there will be certain off-hour and Saturday requirements.

Qualifications:

• Extensive experience with project accounting and financial tracking software.
• Excellent written and spoken English.
• Demonstrated experience working as part of a team in an office.
• Excellent skills with email, internet, MS Word and MS Excel.  Additional computer skills (PowerPoint, media, social media, and web) preferred.

Education: Degree in accounting, management, or public administration is preferred. However candidates with a strong project management background will also be considered.

Professional skills, Attitudes and Behavior:

• Highly organized; can manage multiple tasks and demands simultaneously
• Conscientious, punctual, detail-orientated
• Excellent communication skills in Nepali and English 
• Persistent problem-solver, willing to cover responsibilities where needed
• Responsive, flexible, and adaptive; thrives in an often unpredictable environment
• Self-motivated and able to staff the office alone on days when all staff members are in the field
• Good-natured and creative; can enhance our culture of fun and imagination

Computer skills: Microsoft Word, Excel, PowerPoint, e-mail, internet, and ability to learn Xero (accounting software) are required.  

Contract details:

• Initial two-year commitment required
• Based in Pokhara
• Salary commensurate with experience

TO APPLY: Please review our website, www.jevaia.org, before applying.

Send resume and cover letter to applications@jevaia.org with the subject line: VACANCY APPLICATION.

Generic cover letters will not be considered – show us why you are interested in and qualified to manage our office at Jevaia Oral Health Care.

Women and candidates of all races and religions are encouraged to apply. Jevaia does not discriminate based on gender, race, religion or sexual orientation. We seek to build a diverse team that represents the varied population of Nepal and the USA.