Data Management Officer

Rolling Plans Pvt. Ltd (RPPL) announces the vacancy for Rural Enterprises and Remittance Project (RERP) . SAMRIDDHI is a seven-year project funded by International Fund for Agriculture Development (IFAD) and executed by the Ministry of Industry (MOI). Government of Nepal (GON) that aims at providing sustainable sources of income to poor households, migrant families and returnees in the Eastern and Central Regions of Nepal, by supporting the creation and expansion of family, micro, small and medium rural enterprises, both in the farming and off farming sectors. The goal of the project is reducing poverty and achieving sustainable peace through employment-focused, equitable and inclusive economic development.

APPLICATION PROCEDURE:

Application should include a cover letter, updated Bio-data and self-verified copies of necessary documents that qualify the CV. The application through email and/or by post should mention the job position and vacancy code in the subject line or in the envelope respectively. 

Fill the Application Form online from the link: www.rollingplans.com.np/samriddhi

The TOR may be revised at the time of employment agreement.

The organization reserves the right to reject any/all applications without assigning any reason whatsoever. Canvassing at any stage of the process shall lead to automatic disqualification.

DEADLINE:

The application needs to be received latest by 17:00 Hrs, October 30, 2016 (Kartik 14, 2073)

Data Management Officer

Position’s Key Features

Job Title: Data Management Officer

Duty Station: PMO Itahari, Sunsari with some travel to Project districts and Kathmandu

Mode of Contract: Annual, with initial six-month’ probation period, and extendable up to the project period based on satisfactory performance

Reporting to: P M&E Specialist

PROJECT OVERVIEW

Rural Enterprises and Remittances (RER) - SAMRIDDHI is a seven years’ project signed between the Government of Nepal (GON) and International Fund for Agricultural Development (IFAD) on 10 December 2015 covering 16 hills and Terai districts. It aims at providing sustainable sources of income to poor households, migrant families and returnees in the Eastern and Central Regions of Nepal, by supporting the creation and expansion of family, micro, small and medium rural enterprises, both in the farming and off-farming sectors. Ministry of Industry (MOI) is the Executing Agency. Agro Enterprise Center (AEC) under Federation of Nepalese Chambers of Commerce and Industry (FNCCI), Helvetas Nepal, selected financial institutions and the business development service providers extending services to the rural areas are the key implanting partners. The Project comprises three inter-linked components encompassing the full set of interventions required to support RMSEs’ profitable and sustainable growth:

• Component 1: Promotion of RMSEs aims at (i) strengthening micro and small entrepreneurs, migrants and their families with sustainable access to adapted Business Development Services (BDS), i.e. non-financial services in support to enterprise creation and/or expansion; and (ii) vocational training and apprenticeship to poor households to build their skills and to secure gainful wage employment in RMSEs. Activities will be driven by an assessment of markets, business opportunities and available services and by an inventory and classification of existing RMSEs through a validation process.
• Component 2: Productive Investment builds on results of component 1 and aims at (i) facilitating RMSEs/migrants/remittance recipient households’ access to financial services at an affordable cost by sustainable financial institutions; and (ii) mobilizing migrants’ resources and skills for creating assets and promoting profitable rural enterprises. It will develop innovative financial instruments designed to offset major constraints faced by RMSEs in accessing investment loans at an affordable cost and to stimulate migrants’ savings and investment in profitable business development.
• Component 3: Institutional Support and Project Management aims at promoting a favorable policy and institutional environment supporting the development of RMSEs at a national scale and the contribution of migration to sustainable development.

Implementation Arrangements

The MOI is overall responsible for coordination and oversight. A Project Management Office(PMO), located at Itahari is responsible for day-to-day implementation of project activities with support from two Corridor Teams providing technical and management support to Enterprise Service Centers (ESCs) and migration-related activities at the district level. Technical partners - Helvetas Nepal and South Asia will support to implement of vocational training and knowledge management aspects. Besides, selected financial institutions and business development service providers’ are expected to support the implementation. A Project Steering Committee headed by MOI Secretary at the national level will provide oversight and guidance.

Expected Results

The development objective of the Project is that viable RMSEs, in both farming and off-farming sectors, provide sustainable sources of income to poor households, migrant families and returnees. Main indicators are: (i) 60,000 RER supported rural entrepreneurs expand their existing business or create a new one; (ii) 30,000 rural youth access job placement services; (iii) 30,000 RER-supported enterprises are still in business after 3 years, of which 33% owned by women/30% owned by migrant returnees; and (iv) 21,000 RER supported vocational trainees and apprentices, of which 33% of women, are in gainful employment over at least 6 months

Scope of Assignment:

The smooth execution of the project will require the smooth operation of the Information system within the project. The Data Management Officerensures collection, processing and production of data associated with the project planning and implementation. This will involve the development of a proper database as well as timely production of MIS reports in order to help the project Management, IFAD and Government of Nepal in planning, implementing monitoring and evaluating the project activities. The data management officer is responsible to maintaining and updating the MIS system of the project

KEY RESPONSIBILITIES AND DUTIES

The Data Management Officer is  responsible  for ensuring the smooth operation of the data system within the PMOusing modern IT technology and and help  the ESC to stremaline their data entry and maintainance system. The responsibility of Data management Officer include (but not imited to) the following:

• Help the P M&E specialist in designing  the information Management system within the PMO
• Manage the MIS system  within the PMOincluding that of the corridor teams
• Suggest from time to time improvements in the MIS system if deemed necessary
• Prepare  the specification of the IT software and hardware required for smooth operation of the IT system within the project and assist the Procurement officer in procuring these goods and services
• Prepare the TOR for external service providers to help maintain the IT system. 
• Extend support to  the team members to install navigate through the MIS system and feed in necessary data to the MIS database
• Ensure the regular operation of the IT equipment’s and IT system within the project
• Ensure timely maintenance and repairing of the IT equipment’s of the project
• Help the PMO in identifying the qualified suppliers of IT equipment’s, and maintenance service providers for supply of  IT equipment’s and services to the project
• Help the Procurement officer in identifying the website developer  for the project
• Along with KM specialist, P M&E specialist and Project Facilitator contribute in design and development of the website
• Maintain the Website of the project
• Work with the KM specialist inputting the knowledge products in the website
• Communicate with other team members and the ESC team help them feeding in of information to the MIS database
• Manage the LAN and WAN  of the project
• Help the Project Manager in generating the necessary reports and communication materials
• Prepare the TORs for  external service providers  providing services in the field of IT, be in touch with such service providers and ensure that their service is as per the expectation of the project
• Help the Procurement officer in procuring the necessary IT equipment’s and software
• Ensure the quality of the work in IT by Service provider
• Do other works as assigned by the PM and P M&E Specialist

QUALIFICATION, EXPERIENCE AND COMPETENCIES:

• Bachelors’ degree in Information Management, Computer Secience, Computer Engineering or any other field related to Information Technology

OR

• Bachelors’degree in any social sciences with more than six months’ certified training in Database Management
• At least three (3) years’ proven experiences database management 
• Working knowledge of hardwares and systems
• Ability to design database management softwares
• Good command of  spoken and written and English and Nepali including typing in Nepali
• Ability to handle GIS softwares

Desirable

• Ability to troubleshoot the general hardware and software problem
• Experience of handling a sizeable Computer network
• Understanding of the Results and Impact Management System (RIMS), and SIMES of IFAD funded projects 

Salary and Benefits

• The salary will be paid for only twelve (12) months and is negotiable within the range between NPR. 100,000 to NPR 120, 000 as decided by the Project Manager. 
• Tax on the salary will be applicable as per the prevailing GON rules and regulation. 
• Travel and the Daily Subsistence Allowance (DSA) will be as per the prevailing GON rule as applied for the gazetted class II officer while traveling out of the work station for official purpose. 

Other Entitlements

• Leave: The Specialist will be provided with 21 days of home leave and 6 days of casual leave annually, which will not be carried over to the next year. S/he will also be provided 12 days of sick leave per year, which if not consumed, will be carried over to the next year. The unspent sick leave will be compensated as per the existing salary scale at the time of termination of the contract or closing of the Project. In addition, s/he will also be provided with Mourning Leave – 15 days, Maternity Leave -2 months for women (15 days for men, for maternity care leave) and all public holidays.
• Insurance: The Specialist has to insure his/her life including accidental insurance. The Project will reimburse 50 % of the monthly premium for the period working with the Project, not exceeding Rs. 300 per month, upon submission of copy of insurance policy and receipts.

Performance Assessment

The performance assessment of the Admin/Finance Officer will be based on the quality and timely completion of the tasks assigned and contributions to the Project outputs and outcomes. Details on the indicators for performance assessment will be negotiated and agreed upon on a later stage once s/he signs contract with the Project. The Project reserves the right to terminate the contract if the performance of the MS is assessed as unsatisfactory.

These Terms of Reference are subject to revision/update annually per requirement of the Project based on planning trajectory, modification in project design, or as recommended by Joint Reviews/Supervision Missions and lessons learned during the course of implementation.