Associate Finance Officer (Level P2)

POSITION TITLE: Associate Finance Officer (Level P2)

LOCATION: Regional Office, Nepalgunj

GROUP/UNIT: Enterprise and Agriculture

REPORTS TO: Senior Finance and Administration Officer for WI, Admin and Finance Manager of CEAPRED and Senior Manager Finance of DEPROSC.

PROJECT SUMMARY:

The overall goal of the Knowledge-based Integrated Sustainable Agriculture and Nutrition (KISAN) project to sustainably reduce poverty and hunger in Nepal by achieving inclusive growth in the agriculture sector, increasing income of farm families and improving nutritional status, especially of women and children. This Project will focus on 20 Terai and lower hill districts in the Far-Western region, Mid-Western region, and the Western region of Nepal. 

RESPONSIBILITIES:

KISAN is a project being implemented by Winrock International (WI) in collaboration with its sub-partners CEAPRED and DEPROSC.

Associate Finance Officer (AFO) will therefore be responsible for making disbursements to all the district offices of the cluster, maintaining accounts and reporting thereof on behalf of WI, CEAPRED and DEPROSC, maintain accounting records, carrying out periodic reporting. In addition to the financial functions, he/she will also be responsible for carrying out personnel administration as well as general administration functions.   

Associate Finance Officer (AFO) will carry out the following responsibilities under the direct supervision of his/her reporting officer. 

A. Accounting and Auditing

1. Prepare all vouchers after reviewing the receipts, travel bills and other supporting documents submitted by the project personnel.
2. Process cash and bank payments complying with project procedures.
3. Prepare monthly payroll and ensure timely deposit/distribute to the concerned.
4. Monthly reconcile all bank and cash accounts.
5. Deduct and timely deposit TDS and other taxes as required by the Nepal Government.
6. Deduct and timely deposit PF/CIT/Any other deductions and attach the receipts with the related vouchers. 
7. Work with Central/District personnel to update monthly accounting records and follow up the reports for delay.
8. Reconcile accounts between Regional/District Offices and the Center on monthly basis.
9. Maintain proper filing system for all vouchers documents and update information as per the project requirement. 
10. Keep all transactions up-to-date on Quick Books, ledger book and excel sheet.
11. Provide finance related documents/information to auditors during the internal/external/donor audit and assist reporting officer in preparation of audit response. 
12. Guide other Clusters as well as district offices to maintain accounting as per Winrock as well as USAID requirements. 

B. Financial Reporting

1. Submit monthly financial reports with original bills and voucher to the Center within the prescribed period. 
2. Prepare wire request and co-ordinate with the reporting officers at the Centre for internal fund transfer between Region/District and Centre Office.
3. Monitor and supervise the district offices, conduct financial monitoring on periodic basis and submit the monitoring reports with identified measures to improve the financial management system to the reporting officer.

C. Logistics Management

1. Follow the procurement procedures as mentioned in guidelines provided to you.
2. Monitor preparation and update Inventory record book on timely basis.
3. Conduct the physical verification of all expendable and non-expandable items and supplies at least once in a year.

D. Human Resource Management

1. Co-ordinate processing of personnel forms such as attendance, time sheets and leave records and entitlements to staff.
2. Supervise and review the maintenance of human resource record, project staff attendance record for each staff.
3. Supervise plans related to the security and safety of project personnel and property and submit required security reports in a quarterly basis.
4. Supervise and review preparation of report for vehicle log book, telephone log book, assets maintenance log book on monthly basis.
5. Strictly follow the accounting rules mentioned in the Administration and Finance rules of CEAPRED, DEPROSC and WI including USAID and the relevant Nepalese laws and regulations.

E. Training

1. Assist Regional/District personnel in organizing and facilitating workshops, trainings and orientation programs in the region. 
2. Provide training to CAFAO in the accounting software Quick Books and guide them from time to time. 

F. Supervisory Function

1. Supervise the accounting functions being carried out by other Cluster Assistant Finance and Administration Officers (CAFAO) and report the performance level to WI and partner organizations.
2. Conduct on the job training to CAFAO in the areas that needs improvement.
3. Coordinate WI central office for implementation of feedback that is received from time to time from WI HQ and disseminate the feedback to all the cluster offices.
4. Carry out financial inspection of cluster and district offices as assigned by WI and its partner organization.
5. Any other assignments as provided by Chief of Party, Business Contracts Director, Finance and Administration Director and Senior Finance and Administration Officer.

G. Others 

1. Maintain confidentiality of all official matters and files.
2. Perform other duties as requested by the reporting officers and other higher authorities of the Region/Districts and the Centre.

QUALIFICATIONS: 

1. A Bachelor degree in Business Studies/Business Administration.
2. A Minimum 4 years of work experience in similar positions, ideally working on USG-or other donor funded projects. 
3. An excellent knowledge of Quick Books is essential in addition to other accounting software.
4. Fluent in written and spoken English and Nepali. Ability to use of MS office (outlook, word, excel, power point) is mandatory.  
5. Person of high integrity, and commitment to organizational values and principles.
6. Preference will be given to Women, Dalit, Janajatis and Madhesi. 

How to Apply 

Interested candidates can post their CV to the given email address within May 06, 2014. Mails received after the stipulated date will not be entertained. 

Email: nepalwinrock@gmail.com