Administration Assistant

                                   VACANCY ANNOUNCEMENT
                                ADMINISTRATION ASSISTANT

ACF International | Action Contre la Faim | Action Against Hunger is an international humanitarian organization committed to ending child hunger. Recognized as a leader in the fight against malnutrition, Action Against Hunger saves the lives of malnourished children while providing communities with access to safe water and sustainable solutions to hunger. With 30 years of expertise in emergency situations of conflict, natural disaster and chronic food insecurity, Action Against Hunger runs life-saving programs in over 45 countries benefitting seven million people each year. With head offices in the United Kingdom, France, Spain, the United States and Canada, our international network shares its combined resources, breadth of experience and technical expertise in pursuit of a world without hunger. Every year, our 5,200+ field workers help over 7 million people in over 45 countries worldwide.

As a non-governmental, non-profit, non-religious organization, we are committed to principled humanitarian action as outlined in our International Charter of Principles: independence, neutrality, non-discrimination, free and direct access to affected populations, professionalism and transparency.

TASKS AND RESPONSIBITIES:

• Handle incoming and outgoing telephone calls
• Make necessary arrangement for travels as per ACF guidelines and procedures
• Participate in managing events by collecting quotations from suppliers, assessment of collected quotation, visit the venue, support in preparing logistics and stationery items, maintain registration sheet, facilitate participants/guests etc.
• Arrange tickets for domestic and international flights
• Support in the recruitment process
• Follow up attendance and leave record
• Prepare minutes of the meeting
• Support in preparing database of training institutes
• Check and facilitate for reimbursement of medical expenses of employees
• Check invoices (format, purchase voucher validity) and facilitate for payments
• Deposit monthly tax to the tax office and collect and file tax receipts
• Procure goods and materials launched by Log Manager
• Maintain inventory record, stock record and supplier’s list
• Other support to logistic department as and when required
• Assist in designing visibility materials (calendar, planner, brochures, posters, leaflets etc)
• Serve as a resource person to fix minor IT problems in the mission
• Maintain and update ACF material reference list
• Update staff contact list
• Provide support to any other activities as and whenever required.

QUALIFICATIONS AND REQUIRED SKILLS :

• 10+2 level in Management
• At least 2 years’ experience in similar position in development sector with excellent IT skills
• Good level of professionalism, flexible and committed to teamwork
• Excellent oral and written communication skills in English and Nepali
• Good interpersonal and sense of confidentiality

Interested Nepali applicants with suitable skills are requested to submit an application letter, updated CV with two referees through email: deputyhrm@np.missions-acf.org by 2nd February 2015.

Only shortlisted candidates will be contacted for further process. ACF Nepal reserves the right to reject any or all applicants and ACF provides equal opportunities for all candidates

Telephone enquiries will not be entertained.