Administration and Finance Officer

Nepal SBI Bank Limited

Details / requirements:

Rolling Plans Pvt. Ltd (RPPL) announces the vacancy for Rural Enterprises and Remittance Project (RERP) . SAMRIDDHI is a seven-year project funded by International Fund for Agriculture Development (IFAD) and executed by the Ministry of Industry (MOI). Government of Nepal (GON) that aims at providing sustainable sources of income to poor households, migrant families and returnees in the Eastern and Central Regions of Nepal, by supporting the creation and expansion of family, micro, small and medium rural enterprises, both in the farming and off farming sectors. The goal of the project is reducing poverty and achieving sustainable peace through employment-focused, equitable and inclusive economic development.

APPLICATION PROCEDURE:

Application should include a cover letter, updated Bio-data and self-verified copies of necessary documents that qualify the CV. The application through email and/or by post should mention the job position and vacancy code in the subject line or in the envelope respectively. 

Fill the Application Form online from the link: www.rollingplans.com.np/samriddhi

The TOR may be revised at the time of employment agreement.

The organization reserves the right to reject any/all applications without assigning any reason whatsoever. Canvassing at any stage of the process shall lead to automatic disqualification.

DEADLINE:

The application needs to be received latest by 17:00Hrs, October 30, 2016 (Kartik 14, 2073)  

ADMINISTRATION AND FINANCE OFFICER (CORRIDOR LEVEL)

Job Title: Administration and Finance Officer

Duty Station: Corridor Office Itahari, Sunsari, Bardibas and Mahottari with some travel to Project areas

Mode of Contract: Annual, with six-month’ probation period, and extendable up to the Project period based on satisfactory performance

Report to: Corridor Manager and Financial Management Specialist at PMO

PROJECT OVERVIEW

Rural Enterprises and Remittances (RER) - SAMRIDDHI is a seven years’ project signed between the Government of Nepal (GON) and International Fund for Agricultural Development (IFAD) on 10 December 2015 covering 16 hills and Terai districts. It aims at providing sustainable sources of income to poor households, migrant families and returnees in the Eastern and Central Regions of Nepal, by supporting the creation and expansion of family, micro, small and medium rural enterprises, both in the farming and off-farming sectors. Ministry of Industry (MOI) is the Executing Agency. Agro Enterprise Center (AEC) under Federation of Nepalese Chambers of Commerce and Industry (FNCCI), Helvetas Nepal, selected financial institutions and the business development service providers extending services to the rural areas are the key implanting partners. The Project comprises three inter-linked components encompassing the full set of interventions required to support RMSEs’ profitable and sustainable growth:

  • Component 1: Promotion of RMSEs aims at (i) strengthening micro and small entrepreneurs, migrants and their families with sustainable access to adapted Business Development Services (BDS), i.e. non-financial services in support to enterprise creation and/or expansion; and (ii) vocational training and apprenticeship to poor households to build their skills and to secure gainful wage employment in RMSEs. Activities will be driven by an assessment of markets, business opportunities and available services and by an inventory and classification of existing RMSEs through a validation process.
  • Component 2: Productive Investment builds on results of component 1 and aims at (i) facilitating RMSEs/migrants/remittance recipient households’ access to financial services at an affordable cost by sustainable financial institutions; and (ii) mobilizing migrants’ resources and skills for creating assets and promoting profitable rural enterprises. It will develop innovative financial instruments designed to offset major constraints faced by RMSEs in accessing investment loans at an affordable cost and to stimulate migrants’ savings and investment in profitable business development.
  • Component 3: Institutional Support and Project Management aims at promoting a favorable policy and institutional environment supporting the development of RMSEs at a national scale and the contribution of migration to sustainable development.

Implementation Arrangements

The MOI is overall responsible for coordination and oversight. A Project Management Office(PMO), located at Itahari is responsible for day-to-day implementation of project activities with support from two Corridor Teams providing technical and management support to Enterprise Service Centers (ESCs) and migration-related activities at the district level. Technical partners - Helvetas Nepal and South Asia will support to implement of vocational training and knowledge management aspects. Besides, selected financial institutions and business development service providers’ are expected to support the implementation. A Project Steering Committee headed by MOI Secretary at the national level will provide oversight and guidance.

Expected Results

The development objective of the Project is that viable RMSEs, in both farming and off-farming sectors, provide sustainable sources of income to poor households, migrant families and returnees. Main indicators are: (i) 60,000 RER supported rural entrepreneurs expand their existing business or create a new one; (ii) 30,000 rural youth access job placement services; (iii) 30,000 RER-supported enterprises are still in business after 3 years, of which 33% owned by women/30% owned by migrant returnees; and (iv) 21,000 RER supported vocational trainees and apprentices, of which 33% of women, are in gainful employment over at least 6 months

Scope of Assignment:

The Admin/Finance Office at the Corridor Offices is responsible for all administrative and financial functions of the Project. This includes book-keeping and accounting, preparing periodic financial reports, managing all office files and records, assets inventory management, maintenance of the equipment and managing security of the office etc. S/he works in direct supervision of the Corridor Coordinator for the administrative matters while performing the duties and responsibilities. For the financial matters, s/he is guided by the Accounts Officer and the Financial Management Specialist of the PMO. The Admin/Finance Officerensuressmooth operation of the Corridor Office logistically and submits timely financial reports of the expenditures to the Accounts Officer/Financial Management Specialist at the PMO. 

KEY RESPONSIBILITIES AND DUTIES:

The responsibilities and duties of the Admin/Finance officer include, but not limited to, the following:

  • Maintain up-to-date records of the Corridor Office including office files; attendance, leave and travel records of  staff members and submit a report to the Corridor Coordinator on a monthly basis
  • Maintain the inventory of the project assets under Corridor Office including vehicles, equipment, furniture and supplies. Ensure physical verification of the assets by the Corridor Coordinator periodically
  • Keep-up all office equipment and vehicles, computers, photocopiers, furniture and other items in a well-functioning condition; ensure routine/timely maintenance of these items
  • Manage the corridor Office: ensure supply of electricity, water and other required goods and materials such as stationary, fuel etc, manage stocks/store and ensure timely payments of tariff for utilities enjoyed by the Corridor Office
  • Supervise the work of support staff such as cleaning, gardening and security; ensure cleanliness of the office premise and set up reliable security of the Corridor Office and project assets and properties
  • Support the Corridor Coordinator in assessing the performance of the corridor level and ESC level staff members 
  • Assess the annual fund requirement separately for administrative and programmatic work and present the requirement to the Corridor Coordinator with a copy to relevant staff members in PMO as appropriate
  • Maintain all books of accounts, ledgers are financial records of the Corridor  Office; prepare periodic reports on release and use of funds and ensure that books of accounts are regularly audited internally and externally 
  • Prepare category-wise Statements of Expenditures (SOEs) based on the books of accounts and submit to Corridor Coordinator and relevant staff members of PMO for reimbursement
  • Operate Project Accounting Software, make necessary entries on receivables and expenditures and generate reports as required. Suggest the PMO for the required customization, if any
  • Supervise the work of the ESC Accountants, guide, mentor and coach them in their work and obtain monthly financial progress reports/statements from the ESCs as per financial management system of the Project
  • Carry out internal audit of the ESC’s books of accounts on a periodic basis and facilitate external audit as required; guide the ESC Accountants in the speedy resolution of audit objections and observations, if any
  • Liaise with the District Treasury Controller’s Office and the PMO to ensure time release of fund for project activities at the Corridor and ESC level as appropriate
  • Maintain contract register, roster of service providers and suppliers of office supplies and update them regularly
  • Provide suggestions to the Corridor Coordinator on the optimum utilization of project resources for the benefit of the project beneficiaries
  • Any other tasks as assigned by the Corridor Coordinator.

QUALIFICATION, EXPERIENCE AND COMPETENCIES:

  • Post Graduate degree in Business Studies with major in Finance and/or Accounting. 
  • Threeyears of relevant working experiences in agovernment agency, private organization or development project funded by donor agencies
  • Experiences in operating accounting softwares such as Tally, etc
  • Working knowledge of MS Office softwares,  excellent command over spreadsheets
  • Fluent in communication: speaking and writing both in Englishand Nepali

Desirable

  • Understanding of the IFAD system and procedures
  • Knowledge of donor funded accounting system

Salary and Benefits

  • The salary will be paid for only twelve (12) months and is negotiable within the range between NPR. 65,000 to NPR 75,000as decided by the Project Manager. 
  • Tax on the salary will be applicable as per the prevailing GON rules and regulation. 
  • Travel and the Daily Subsistence Allowance (DSA) will be as per the prevailing GON rule as applied for the gazetted class II officer while traveling out of the work station for official purpose. 

OTHER ENTITLEMENTS

Leave: The Specialist will be provided with 21 days of home leave and 6 days of casual leave annually, which will not be carried over to the next year. S/he will also be provided 12 days of sick leave per year, which if not consumed, will be carried over to the next year. The unspent sick leave will be compensated as per the existing salary scale at the time of termination of the contract or closing of the Project. In addition, s/he will also be provided with Mourning Leave – 15 days, Maternity Leave -2 months for women (15 days for men, for maternity care leave) and all public holidays.

Insurance: The Specialist has to insure his/her life including accidental insurance. The Project will reimburse 50 % of the monthly premium for the period working with the Project, not exceeding Rs. 300 per month, upon submission of copy of insurance policy and receipts.

Performance Assessment

The performance assessment of the Admin/Finance Officer will be based on the quality and timely completion of the tasks assigned and contributions to the Project outputs and outcomes. Details on the indicators for performance assessment will be negotiated and agreed upon on a later stage once s/he signs contract with the Project. The Project reserves the right to terminate the contract if the performance of the MS is assessed as unsatisfactory.

These Terms of Reference are subject to revision/update annually per requirement of the Project based on planning trajectory, modification in project design, or as recommended by Joint Reviews/Supervision Missions and lessons learned during the course of implementation.

Overview

Category Finance & Administration
Openings 1
Experience 2+ years
Education Post Graduate / Masters in related field.
Posted Date 20 Oct, 2016
Apply Before 30 Oct, 2016
City