Project Assistant

Vacancy Announcement

Mercy Corps is an international, non-governmental humanitarian relief and development agency that exists to alleviate suffering, poverty and oppression by helping to build secure, productive and just communities. Mercy Corps began operations in Nepal in 2005, and since then has implemented projects in the sectors of agriculture, food security and nutrition, financial services, youth engagement, and disaster risk reduction/ climate change adaptation.

Mercy Corps currently invites applications from all potential Nepali candidates for the following positions:

Project Assistant – 1 (Kathmandu based with field visits as per requirement)

Please refer to nepal.mercycorps.org for the full position description before applying.

“Fostering a diverse and open workplace is an important part of Mercy Corps’ vision, and we encourage people from all backgrounds, especially women and members of disadvantaged groups are strongly encouraged to apply. Mercy Corps is an Equal Opportunity Employer”.

Interested candidates are requested to submit a CV and cover letter by December 05, 2015 to the address below. 

Only shortlisted candidates will be contacted for an interview. Telephone enquiries will not be entertained.

Attn: Senior Human Resources Officer

[Please mention the title of the Position on the subject of the e-mail while applying]

Email to: jobs@np.mercycorps.org

Position Description- Programme Assistant

POSITION DESCRIPTION

Position Title: Programme Assistant

Duty Station: Kathmandu, Nepal

Position Category: Full-time AND Regular 

Salary Level: 2

Current Employee:

PROGRAM/DEPARTMENT SUMMARY:

Mercy Corps is an international, non-governmental humanitarian relief and development agency that exists to alleviate suffering, poverty and oppression by helping to build secure, productive and just communities. Mercy Corps works amid disasters, conflicts, chronic poverty and instability to support people, communities and organizations that can bring about positive change. Since 1979, Mercy Corps has helped people turn the crises they confront into the opportunities they deserve. Driven by local needs, our programs provide communities in the world's toughest places with the tools and support they need to transform their own lives. Our worldwide team in 41 countries is improving the lives of 19 million people. For more information, see www.mercycorps.org.

Mercy Corps began operations in Nepal in 2005, and since then has implemented projects in the sectors of agriculture, food security and nutrition, financial services, youth engagement, and disaster risk reduction/ climate change adaptation. To date, this programming has reached over 900,000 people in 23 districts. Mercy Corps Nepal works to build the absorptive, adaptive and transformative potential of vulnerable individuals and communities across Nepal. The goal is attained through a systems based approach to market development, financial services, disaster risk reduction, climate change adaptation and youth engagement.

GENERAL POSITION SUMMARY:

The Programme Assistant will liaise closely with Mercy Corps 'Earthquake Recovery Project' team with regard to the day to day support for administration, logistic management and procurement related works.

As part of the Earthquake Recovery project member, the programme Assistant will manage all administrative and logistics support functions for the project and report directly to DRR project manager. He/She will work in close coordination with operations, logistics, procurement and administration staff to ensure quality, compliance and smooth functioning and implementation of Eathquake Recovery Program in Eathquake affected districts viz Kavre, Sindhupalchowk, Nuwakot and Dolkha.

ESSENTIAL JOB FUNCTIONS:

Administration

• Assist in logistics and admin management for the project in Kathmandu and field Office,
• Communication, data entry, translation and note talking of various events in central and district offices.
• Regular communicate with field team to provide support on administration related works,
• Filing-program files as delegated by managers.
• Assist in other Admin Task as per requirement fot the project
• Travel to field as required to support for administrative related works of the project.

Logistic and Procurement

• Initiate procurement and logistics related requests for Earthquake Recovery Program.
• Support for maintaining and updating inventory for Earthquake Recovery program,
• Maintain and update stationeries and other materials stock for the project.
• Receive goods and verify as per the quality/quantity ordered for the project.
• Initiate to deliver goods to district office as and when required.
• Visit project districts to verify the goods sent to field are in place.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.

ORGANIZATIONAL LEARNING:

As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve - we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

ACCOUNTABILITY:

Mercy Corps team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

SUPERVISORY RESPONSIBILITY: N/A

REPORTS DIRECTLY TO: DRR Project Manager.

WORKS DIRECTLY WITH: MC-Nepal Operational unit, all program staff.

KNOWLEDGE AND EXPERIENCE:

• Minimum 2 years’ experience with office administration; computer skills are required, must be an independent thinker and have strong organizational skills; Fluency in English (written and spoken) is a benefit
• A minimum of two years experience in administrative or operational support functions with a humanitarian nongovernmental organization.
• At least Bachelor degree in Administration, Business Study, Management or Social Science discipline.
• Experience in setting up and managing office administration systems.
• Demonstrated understanding of emergencies and related security concerns.
• Excellent writing and communications skills.
• Excellent negotiation, representation, skills and the ability to work comfortably with an ethnically diverse staff.
• Effective verbal and written communication, organizational, prioritization and computer skills in Microsoft Office applications. Nepali typing will be an asset.
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
• Proven ability to solve problems independently without direct supervision.

SUCCESS FACTORS:

Excellent problem solving skills, and ability to act as intermediary between program and operations staff to ensure smooth process flow while maintaining a balance between program implementation and compliance with Mercy Corps and donor policies.

SIGNATURES:

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Employee Date

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Supervisor/ Chief of Party Date