Logistics Officer

Oxfam is responding in these areas: Gorkha, Nuwakot, Dhading, Sindhupalchowk, and Kathmandu. We are urgently looking for dynamic team players in the following positions for our response programme.

Position: Logistics Officer

DURATION: Fixed Term  (6 months) contract based in Nuwakot

OXFAM PURPOSE: To work with others to find lasting solutions to poverty and suffering. 

JOB PURPOSE: To perform logistics and administrative tasks according to OGB procedures and polices.

DIMENSION: 

•Supervises people, assets, projects or processes.

•Monitors performance of team or external contacts and gives advice / guidance to managers in a specialist area.

•Objectives are set within well-defined limits although some adaptation on day-to-day issues may be required.

•Problems may vary but solutions can be defined from previous experience with judgement being required to choose and apply the most appropriate solution.

•Regular communication is normally with their immediate manager but some tasks require a broad range of communication (including negotiation) internally and externally.

1.Maintain and manage the development of improvements to the department's services, procedures and systems.

2.Line management or supervision of logistics and administrative assistant.

3.Solving problems of a varied nature and resolving day-to-day problems often without upward referral.

4.Impacts of this role are significant within the department and have wider, organisational impact.

5.Communicates widely within the division and/or with external contacts.

6.Has knowledge of complex processes.

KEY RESPONSIBILITIES: 

Logistics: 

1.Support Logistics Manager to organise all logistics processes, including purchasing, warehousing, communications, transport and asset management as well as the related administrative procedures for Oxfam operations.

2.Give support and when required play an active role in national and international procurement of items based on authorised requisitions in a transparent and timely manner and in line with Oxfam GB systems and procedures.

3.To support the programmes in budget development, patricide in project mobilisation workshops and pay regular filed visits of project areas.      

4.Ensure that all Oxfam procedures are followed when during all processes related to stock management and those suitable tracking systems are employed and ensure quality control systems are in place.

5.Ensure that assets and fleet management procedures are strictly followed at all times. 

6.Support programmes, & projects in establishing and following up of logistics procedures at office and field level.       

7.Support PSM in logistics and administration strategic work i.e. identify national and international suppliers / producers of humanitarian items (blankets, Jerry Can, Tents etc) i.e. bill of quantity, road networking and coordinate and represent Oxfam in Nepal Logistics Forum.

8.Ensure accountability, transparency, quality control and gender balance while carrying out logistics and administration work.

9.Implementation of security management plan.

10.To supervise logistics staff in procurement, warehousing, assets, transportation, staff travelling & accommodation and visa processing and air management reception area. 

11.Capacity building of OGB logistics team 

Administration: 

1.Provide administrative support & initial guidance to Nepal Programme offices and projects. 

2.Support programmes & projects in establishing administration systems & procedures. 

3.To act as lead person and providing overall supervision to admin staff in visa processing, travelling, office upkeep and reception area. 

4.To provide support to PSM in security issues and implementation of policies related thereto. 

5.To perform as first point of contact in external environment on different administrative issues. 

6.To perform capacity assessments in Administrative and related areas of other partner organizations under the guidance of Logistics Manager. 

7.Providing support to Humanitarian projects in administration.

SKILLS AND COMPETENCE: 

•Education – Having Master Degree in relevant subject from reputable institute

•Written and verbal communications, which engender confidence from 

•Managers and staff 

•Across the organisation. 

•Keeps up-to-date with internal or external activities that may influence role. 

•Willing and able to adapt priorities in order to respond to changing demands

•Deputise for higher-level staff. 

•Anticipates outcomes of activities and uses initiative to keep these activities on course. 

•Appreciates impact of events on organisational practices. 

•Actively promotes high standards and continuous improvement. 

•Resources above utilised to maximise productivity within their remit and Increase standards. 

•Influence working practices recommending improvements that are regularly adopted. 

•Anticipate team members through achievement of objectives and effective self-management

•Good knowledge of misc government agencies, Financial institutions. 

•Computer literate, including word-processing, database and/or spreadsheet use, lotus notes etc.

Applications for the above positions can be sent by 17 September 2015 via mail to recruitment_nepal@oxfam.org.uk or G.P.O. Box 2500. Due to emergency response this is first come first serve basis, and due to limited resources only short listed candidates will be contacted.