Logistics Officer

ACTED

http://www.acted.org/

TERMS OF REFERENCE

Logistics Officer - 3 Months (with possibility of extension)

DUTY STATION: Kathmandu, Dhading Besi, Sindupalchok

ACTED BACKGROUND:

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.

ACTED is present in four continents and our teams intervene in 34 countries towards 8 million people, responding to emergency situations, supporting rehabilitation projects and accompanying the dynamics of development

PURPOSE OF ASSIGNMENT: 

Under the direct supervision of the Country Logistics Manager (CLM) the Logistics Officer manages the logistics operations of ACTED. She/he will be responsible for conducting/coordinating all major procurement in the projects including obtaining quotations, tendering, purchase and delivery of warehouse supplies, materials and equipment and providing logistics and administrative support, coordination of in-country transport, coordination with partners and distribution. He/she will advises on all matters related to logistics.

MAIN DUTIES/RESPONSIBILITIES:

Database of Local Suppliers:

• Undertake a market study;
• Set up and maintain a database of local suppliers, detailing criteria of quality, price, service, ethics etc;
• Follow up of Procurement Procedures, conforming to procurement guidelines
• Undertake quotations or launch Calls for Tender to purchase goods;
• Check the condition and nature of goods received as required by the contracts;

Management of Stocks and Supplies:

• Identify warehouses for storages, ensure premises are furnished and made secure for use;
• Establish tools for stock management; Undertake periodic inventories;
• Manage stock movements and distributions of goods in the framework of project implementation;
• Management of the Vehicle Pool and Transportation

Management of the Vehicle Pool:

• Organize the allocation and daily availability of vehicles;
• Establish tools for vehicles follow-up: log books, technical check-ups etc.
• Ensure the maintenance of and undertake a monthly inventory of the vehicle pool;
• Calculate and check the monthly cost of each vehicle (fuel consumption, repairs) in coordination with the CFO;

Transportation management:

• Identify companies for the transportation of stock;
• Elaborate and follow a timetable of stock delivery for projects;
• Complete and file waybills ;
• Organize and oversee loading and unloading of goods;
• Ensure administrative and custom requirements are adhered to;
• Management of Technical Equipments

Management of the IT Network:

• Organize the installation of computing hardware and software (computers, printers, scanners, photocopiers, Network systems);
• Ensure the maintenance and undertake a regular inventory of IT equipment;

Management of Communication equipment:

• Organise the installation of communication equipment: telephones, HF and VHF radios;
• Calculate and check the monthly communication cost of each base (telephones, e-mail, Internet), in coordination with the Finance Officer;

Team leadership:

• Oversee the team and undertake appraisals of directly supervised colleagues;
• Internal Procedures and Information Flows;
• Develop relevant management procedures within the team;
• Improve information flows within the department and with other departments and projects;

Education and Work Experience:

• Degree in Business Administration, Management or related discipline.
• Minimum 2 years of professional work experience in logistics management. 
• Demonstrated professional work experience in procurement, contracting or logistics. 
• Have good knowledge on TAX / VAT systems / rules of government of Nepal. 

Languages: Fluency in English and Nepali.

Kindly apply if you meet the above criteria until the 30th May 2015 sending you CV with the subject "LOGISTICS OFFICER" to the email address: elisabet.sole@acted.org

ONLY SHORLISTED CANDIDATES WILL BE CONTACTED FOR AN INTERVIEW.