Humanitarian Project Coordinator (HPC)Nepal

Job Description-Humanitarian Project Coordinator-Nepal

Job title: Humanitarian Project Coordinator (HPC)Nepal

Working hours per week: 40 hours per week

Contract period: 6 months

Organisational unit: Humanitarian Response Programme

Reports to: Head of Humanitarian Response (HoHR)

Manages: Not applicable

Location: DCA Nepal with frequent visit to project areas in Nepal

Last revision

Purpose of the job (brief)

• To ensure the quality interventions following procurement procedures, financial management and reporting.
• Coordinate implementation of DCA/Danidaemergency response project
• Work as focal point and provide technical support in DCA humanitarian response in Nepal
• Participate in need assessments jointly with other humanitarian partners during emergency and as required
• Support development of humanitarian response project/s in Nepal together with HoHR, Head of Finance (HoF).
• Liaise with appropriate government officials, donor agencies and other INGOs as and when necessary;
• Represent DCA in operational level humanitarian coordination forum/meeting and disaster management activities in district level;
• Support head of humanitarian response in developing/updating humanitarian policies and strategies;
• Manage the relationship with humanitarian programme partners through regular visits and undertake project appraisal, monitoring and evaluation including financial and ensure quality of humanitarian response is maintained adhering HAP standards;
• Manage and support to improve the quality of psychosocial interventions;
• Responsible for various narrative reporting and budget monitoring of humanitarian response projects
• Support HoHR&HoFto meet  donor contractual obligations; 
• Participate in annual planning and reflection & learning workshops related to humanitarian response programme’
• Conduct training need assessment and organize training of partner staffs as per their organizational requirement 
• Participate in and contribute to DCAs organizational learning regarding humanitarian response and DRR
• Collect information, developing problem analysis and developing initiatives on humanitarian response and DRR in India

Main Tasks: Provide critical and constructive DCA support to Partner

SHORT DESCRIPTION

• Provide support and advice to the implementing partner to ensure that the project is implemented according to DCA/DANIDArequirements. 
• Visit response operations in coordination with the project implementation team of partner
• Monitor timely implementation of the project as well as the management of budget and finances of the project together with the partners staff
• Ensure submission of monthly overview of expenditure and implementation reports in cooperation with the management of the implementing partner
• Assist the partner in developing adequate monitoring and impact-reporting skills
• Represent DCA and participate in coordination meetings in the project location 

Main Tasks: Coordinate and Represent DCA in various forums

SHORT DESCRIPTION

• Participate in annual planning and reflection & learning workshops related to project
• Participate in planning, preparation and field level monitoring of project implementation.
• Ensure critical analysis of the ongoing works from interaction with communities, stakeholders and duty bearers 
• Interact with relevant government agencies and line ministries on disaster preparedness, contingency planning and risk reduction for the development of community
• Network with civil society and likeminded organizations and INGOs

Main Tasks: Report project progress and monitor project activities

SHORT DESCRIPTION

• Draft quality reports on project progress
• Organize and participate in monitoring visits from donors, if required
• Conduct training need assessment and organize training of partner staffs as per their organizational requirement 
• Co-facilitate project review workshop in coordination with DCA team members and partner representatives
• Contribute and participate constructively to the development of DCA organization and team and to undertake given tasks in flexible manner according to needs identified 
• Provide continuous quality support and feed back to DCA on issues pertaining the partner, the region and Civil Society Organizations
• Extend support to other DCA programs in building program linkages and synergies and on other reporting and financial matters on a regular basis.
• Participate in Programme related events and platforms as and when necessary and expected

Other Tasks and duties

• Ensure technical and coordination support for developing a suitable quality monitoring plan and system together with partner organization in cooperation with DCA team for humanitarian projects and  be a part of project monitoring visits,
• Conduct assessments of training needs of partner team, organizing capacity building and ensuring follow up actions,
• Share field monitoring reports ( key points) along with general monthly activity report to communication lines in the first week of every month
• Ensure coherence between audits and program reports as guided and supported by DCA financial management team
• Create a learning environment among humanitarian partners in Nepaland DCA
• Work closely with all DCA humanitarian partners in Nepal and possible new partners – as an when opportunities/needs arise
• Support and participate in networks of humanitarian actors in Nepal– particularly DPNET
• Support organisational humanitarian and related interventions or initiatives in Nepal focusing on psycho-social, nutrition, food security, etc – facilitating assessments, studies, ensuring quality of reports, presenting them to relevant stakeholders etc
• Support HoHR&HoF/CM-Nepalfor liaisoning, networking and establishing collaboration with other humanitarian donors/actors in the country like USAID/OFDA, DFID and their stakeholders

Communication and Reporting lines

The Humanitarian Project Coordinator reports to Head of Humanitarian Response on all issues related to personnel management & general management. The HPCwill be

• Provided programmatic and technical support by the Head of Humanitarian Response on all issues related to programmatic and thematic content of project. The Head of Humanitarian Response will be the Line Manager.
• Provided technical supported by the Head of Humanitarian Response on all issues related toDANIDA reporting, liaising and communication with DCA HQ
• Provided overall financial management support by Head of Finance
• provided office admin and financial support by NepalFinance and Procurement  Officer

Professional skills and qualifications needed in the position

• Postgraduate in disaster management or master degrees in social sciences
• Minimum 5 years of experience in development work with minimum five years’ experience in humanitarian response and DRR
• Solid understanding of the disaster contexts, DRR and humanitarian response programme in Nepal
• Solid knowledge and experience of development work from Rights Based Approach, gender sensitive perspective and general approach that promotes Peace, Justice and Diversity  and how it build on the humanitarian response work
• Familiar with and abide by humanitarian laws,  international frame works and other regulatory codes like SPHERE standards, HAP
• Strong analytical, conceptual strategic planning and negotiations skills 
• Strong coordination, leadership and interpersonal communication skill
• Fluency in oral and written skills in English and Nepali
• Strong facilitation skills in building capacity of partner organization and the community members
• Proven experience in working as responsible reporting officer with back donor funded project
• Working experience from INGOs sector on value based development work
• Clear understanding and commitment to partnership modality as applied by DCA
• Ability and willingness to work in team and to work under pressure and in remote/difficult circumstances
• Committed to rights based and gender sensitive work, pro-poor, committed and strong civil society organizations and social mobilization.  

Personal qualifications needed in the position

• Committed to rights based and gender sensitive work, pro-poor, committed and strong civil society organizations and social mobilization.  
• Commitment to basic values and policies of DCA 
• Work according to the objectives of DCA South Asia Program
• Able, willing and committed to work with people of different backgrounds 
• Contribute constructively to a working environment based on mutual respect, trust and commitment
• Able to cope with stress and work under difficult circumstances

Commitments needed

The employee agrees with the basic values, vision and mission of DCA and agrees to adhere to the policies of DCA annexed to the DCA South Asia Staff manual provided by the organization. The HPC will be based in kathmandu with frequent visit to the fields and will respect to the workplace policies and norms of DCA and partners. 

The above job description has been discussed and agreed upon and a copy has been received and signed

Date: 

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