HR & Admin. Officer

APEIRON is a non government organization working for socio-economic empowerment of Nepalese women since 2004. We are looking for a full time person to manage the growing human resources and administration duties. The job description of the HR & Admin Officer are as follows;

Human Resource Tasks

• Recommend and execute policies, procedures, rules, regulations for employees in compliance with Nepal’s Labor Law
• Review and update all human resources policies to meet the organization’s needs
• Plan and facilitating HR activities in the team: contract, recruitment, employee relation
• Ensure to develop job descriptions for current/new positions
• Maintain current organizational chart and current staff contact list
• Assist the progress of job planning and performance management
• Provide coaching and training to direct staffs on HR & Admin functions
• Monitor and record employee time sheets and  leave requests
• Support for procedures or papers relating to personnel or staffing issues
• Conduct instruction for  staff members about admin and HR procedures
• Other related assignments.

Administrative tasks

• Be responsible for incoming and outgoing telephone calls and emails 
• Manage office equipment and infrastructure to ensure a well-running office
• Responsible for the overall running of the reception operation
• Make logistic arrangement including flights reservations, hotel and vehicle arrangement for project staffs, visitors/partners, donors, consultants, volunteers and interns
• Conduct procurement of stationery for staff and meetings/workshops and assets of the office
• Prepare correspondence, memos, reports, presentations, and emails to local counterparts, donors or other related offices or agencies in relation to the office operations
• Carry out other duties such as translation works, take minutes of office meetings as requested by the supervisor
• Update the filling system and manage filing the office documents for both hard and electronic copies.
• Responsible for the legal updates of organization and coordinate with government agencies such as SWC, DDC etc.
• Prepare and regularly monitor the agreements with partner organizations
• Maintain the record of the board members

REQUIRED

• Bachelors in HR related subjects with minimum of 3 years’ experience in medium/large development agenies.
• Strong administration skills
• Familiarity with software such as Microsoft Office
• A high level of confidentiality
• Excellent interpersonal skills
• Strong communication skills in English and Nepali, both written and verbal
• The ability to work accurately, with attention to detail

Interested candidates can send their curriculum vitae and letter of interest mentioning the expected salary via email to vacancy.apeiron@gmail.com. Female and candidates from marginalized communities are encourage to apply. Telephone enquiries will not be entertained and only shortlisted candidates will be contacted.

APEIRON reserves the right to select or reject the applications.