Finance Officer

Exciting Career Opportunities with CRS

CRS was founded in 1943 in the USA, and works in over 100 countries to help the poor and disadvantaged. In Nepal CRS has a long-term commitment to provide high quality assistance to help vulnerable groups recover from the earthquakes of 2015, to develop their livelihoods and to rebuild safer homes.Applicants for the below positions must be Nepalese citizens with excellent written and spoken English, as well as competency with Microsoft Office.

Partnership Finance Officer (1 Position based in Kathmandu):Minimum 5 year’s progressive experience in accounting and finance. Experience in NGO/INGO is desirable. Inter CA preferred. Graduate /Post graduate in commerce with good academic record. Knowledge and experience of partner’s financial management and reporting, financial monitoring and report review, Internal control improvement and donor reporting. Strong computer skills required including Microsoft applications.  Experience of Sun Systems accounting software is desirable. Willing to work additional hours as and when required. Strong accounting and financial analytical skills with a demonstrated record of accuracy.

A detailed job description for the above position can be obtained by contacting CRS Human Resources Office at HRNepal@crs.org. Please apply by sending a CV with a cover letter to HRNepal@crs.org by July 10 2017. The closing date of this position will be on July 10,2017.

Only short listed applicants will be contacted. CRS is an equal opportunity employer committed to a staff composition that reflects the social and ethnic diversity of Nepali Society. Applicants from disadvantage caste, under-represented ethnic groups, persons with disabilities and women are especially encouraged to apply.

Attachment A

Scope of Work

Position: Partnership Finance Officer

Location: Kathmandu, Nepal

Band: D

Reports to: Finance Manager

About CRS:

Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners’ people of all faiths and secular traditions who share our values and our commitment to serving those in need.

Background:

A 7.9 magnitude earthquake struck Nepal between Pokhara and Kathmandu, approximately 80 km northwest of Kathmandu, just before noon on Saturday, 25 April 2015. Casualty reports continue to increase, with more than 7,000 reported dead.  West of the capital, the worst-hit areas are in villages along the mountain ridges. Reports from the field are that one million families are displaced from their homes, with no tarpaulins or other items for cover.

Preliminary assessments by CRS and our partner indicate that Gorkha, Tanahu, Kathmandu, Bhaktapur, and Lalitpur districts have sustained some of the worst damage, and in many areas, there has been total devastation, including loss of homes, essential assets and livelihoods. Assessment are ongoing, but conditions are reported to be as bad or worse in rural districts west of Kathmandu, including colder weather. In Kathmandu Valley, tens of thousands of families are sleeping outside and require shelter and protection from the cold and rain. Safe water, food, medical care, hygiene, and psychosocial counseling are also priority needs. The aftershocks have further damaged some houses, and reinforced the fear people feel to move back into damaged homes. OCHA reports that nearly half the districts in Nepal are affected, with around 3.67 million people affected near to the epicenter, and the ACAPS summary puts shelter and WASH as humanitarian intervention priorities.

Role & Job Summary

The Finance Officer will work with the Finance team in ensuring adequate stewardship of agency resources and sound accounting in line with generally accepted accounting principles and CRS policies and procedures. The major responsibilities would include, financial management, monitoring and review of partner’s finances. This includes, verifying payment requests, reviewing and consolidating cash forecasts, quarterly and monthly monitoring, validating liquidation reports and tracking of receivables, donor reporting, ensuring internal control and compliance of CRS sub-recipient financial management policy.

Job Responsibilities:

The detailed job responsibilities include, but are not limited to:

REPORTING

• Accounting and fund Management.
• Verification of daily transactions and data entry to sun system
• Follow up with respective Finance officer for any quarry relating to partners financial management.
• Verification of the payment, advances, reimbursement and settlement request.
• Processing the payment, advances and settlement through straight to bank.
• Getting the proper approval of the payment.
• Informing the respective department/ staff for collecting the payment.
• Follow up with the respective staff/other offices for the outstanding aging balances.
• Maintaining the cheque register.
• Preparing the monthly cash flow and quarterly cash forecast for Kathmandu office.
• Payment processing to partners
• Preparing the bank reconciliation of Kathmandu office.
• Work closely with program manager and support in donor reporting
• Perform monitoring and supervision of partner finances and reporting to finance manager/program manager
• Review financial reports received from partners and prepare liquidation, ensure authorization and upload to SUN system
• Develop a proper plan of action for partners’ financial assessment, review, monitoring and ICIP closing.
• Supporting in month-end closure process
• Supporting in Cost allocation process
• Support to another finance officer as and when required.
• Any other duties as assigned by Finance manager

GENERAL

• Providing support to the Finance Department of state offices
• To perform any other duties assigned by the supervisor or designate in the interest of the agency.

Key Working Relationships:

Internal: Administration and Finance Department, program manager, Head of Offices, Human Resource Department and CRS partners.

External: Banks, External Auditors.

Personal Skills:

• Possess excellent oral and written communication skills
• Strong accounting and financial analytical skills with a demonstrated record of accuracy
• Effective problem solving skills, proactive and comfortable working with a team
• Ability to provide exceptional customer service and work effectively in a team environment.
• Ability to work independently, good judgment skills and commitment to CRS’ mission.
• Ability to transfer knowledge through formal and informal training.
• Maintain confidentiality of work.

Qualifications:

• Graduate /Post graduate in commerce with good academic record.
• Minimum 5 years of progressive experience in accounting and finance. Inter CA will be preferred.  Experience in NGO/INGO is desirable.
• Strong computer skills required including knowledge of Microsoft applications and experience of Sun Systems accounting software is desirable.
• Willing to work additional hours as and when required.

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Serves with Integrity
• Models Stewardship
• Cultivates Constructive Relationships
• Promotes Learning

CRS Emergency Competencies:

Each CRS staff member working in emergencies is expected to have the following competencies to fulfill his or her responsibilities and to achieve the desired results:

• Communicates strategically under pressure
• Manages stress and complexity
• Actively promotes safety and security
• Manages and implements high-quality emergency programs

Travel Required

• This position requires 40-50 % travel to field offices (Gorkha & Okhaldhunga) for financial monitoring and support to partners.

Physical Requirements/Environment:

• This position is based in the CRS office in Kathmandu but provides support to other CRS offices in Nepal.

CRS is an equal-opportunity employer and does not discriminate on the basis of national origin, caste, religion, race, HIV Status etc. Qualified female candidates are encouraged to apply.

Disclaimer Clause: This scope of work is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position