Finance Assistant

Oxfam is one of the world's leading International Humanitarian Agencies, assisting people affected by poverty, natural disasters and conflict throughout the world. With over 5,000 staff and dedicated volunteers in more than 90 countries, Oxfam is able to achieve the greatest impact to alleviate poverty and suffering through combining emergency response work, long-term development programmes, and campaigning for lasting change. Oxfam has been working in Nepal since the 1980s, addressing the poverty and injustice faced by women and other socially excluded groups. We are urgently looking for dynamic team players in the following positions for our programme.

 Finance Assistant

Level: E1

Duration: Fixed term contract until March 2017

Location: Dhading 

OXFAM PURPOSE: To work with others to find lasting solutions to overcome poverty, distressand suffering. To work with others to find lasting solutions to poverty and suffering.

JOB PURPOSE:  To process and record all financial transactions in Oxfam accounting software PeopleSoft support, assist in providing/maintaining efficient and effective financial services to Oxfam's programme in Nepal.

REPORTING LINES: Finance Officer(Transaction), Oxfam GB Nepal

STAFF REPORTING: None

BUDGET RESPONSIBILITY: None

DIMENSIONS:

• Handling day-to-day financial payments and transaction processing,
• Interprets financial information,
• Influences managers to work differently / adopt procedures,
• The role requires the ability to analyse and communicate complex financial information at a simpler level to non-finance staff,
• Manage own time to achieve departmental objectives,
• Manages resources for defined areas of responsibility. 
• Resolves day to day problems

KEY RESPONSIBILITIES: 

• Prepare payment and receipt for cash transaction for day-to-day transactions for the programme office, in line with Nepal’s legal and Oxfam’s minimum accounting standard requirements.
• Support in preparing offline upload financial transactions for PeopleSoft
• Ensure all bills and invoices are cancelled by “PAID” stamp.
• Maintain adequate level of local currency cash at office.
• Provide day-to-day support to the Finance/ Programme Team as/if required.
• Maintain cash and bankbook as per procedure.
• Maintain the Finance files and keep them up-to-date.
• Provide support to programme team on finance as necessary.
• Participate effectively in team meetings and activities.
• To ensure that a complete and accurate record of all petty cash transactions is maintained at all times, that petty cash expenditure are fully monitored and reconciled, and that requests for replenishment are made in a timely manner or as and when required 
• To submit to Finance Co-ordinator the  monthly cashbook , in a timely manner and as per agreed deadlines, for review, sign off 
• To ensure that cash is counted, reconciled with cashbook balance, recorded on the cash count form, and dually signed and authorized on daily basis. 

SKILLS AND COMPETENCE: 

• Bachelors in Management, specialising in financial management preferable,
• At least 3 years relevant experiences in providing the full range of financial services to an international organization/or NGO,
• Proven knowledge of computerized systems and demonstrable experience of working with computerized accounting packages and spreadsheets; high degree of computer literacy and work processing skills essential, 
• Responsible, Reliable, consistent and accuracy at speed
• Ability to prioritise own workload, can follow instructions under limited supervision
• Sound knowledge of related local laws and statutory requirements.
• Sensitivity to cultural differences, and the ability to work in a wide variety
• Sensitivity to gender and diversity issues in work practices.

OTHER: 

This job description is not incorporated into the employment contract.  It is intended as a guide and should not be viewed as an inflexible specification as it may be varied from time to time in the light of strategic developments following discussions with the post holder.  The post holder will be expected to work to agreed objectives which should facilitate the achievement of the key responsibilities in accordance with the Performance Review Process

 Applications for the above positions can be sent by 19 May 2016 via mail to recruitment_nepal@oxfam.org.uk attaching the updated curriculum vitae along with cover letter.Please submit the application letter indicating clearly the position applied.  

       “Oxfam encourages women, people of ethnic minorities and Dalits to apply.”

                        We regret that only shortlisted candidates will be contacted.