Our International Development Services Unit, IDS, operates portfolios within the international development sectors of Environment, Climate, Water, Roads, Rural & Urban Development, Education, Health, Social and Economic Development in over 40 countries. Together we implement and manage projects in developing countries and emerging economies around the world, supporting national governments and municipalities in policy, planning, project design and delivery. We are committed to support the United Nations Sustainable Development Goals and to provide our expertise to improve the lives of people in need.
Detailed Job Description / Requirements:
Job Title: District Administrative Officers
Division: International Water, Environment and Climate Change
Reporting to: Operations Manager
Location: Three roles are available in Dhading, Gorkha and Nuwakot, Nepal
Mott MacDonald has recently been appointed by the UK Department for International Development (DFID) as Implementing Supplier for “Purnima: UK Support to Post Earthquake Recovery in Nepal Programme”. The Programme will provide support for post-earthquake recovery; delivery of reconstructed infrastructure; and a challenge fund to ensure that the poor and most vulnerable are not left behind. The Programme will operate across Gorkha, Dhading, Nuwakot and Rasuwa, with the main office in Kathmandu.
The role of Administration Assistant will sit within the Operations & Finance Team, which is responsible for ensuring that all financial, operational and administrative aspects of the Project run effectively. Day-to-day the Admin Assistant will be responsible for ensuring that activities are implemented in accordance with Mott MacDonald processes and procedures.
- Carry out routine tasks to ensure that the office is a safe working environment
- Procure and manage office supplies in accordance with company procedures
- Carry out general office duties as requested by the District Coordinator and Operations Manager.
- Maintain petty cash in district level, keep record and report to the finance team in Kathmandu.
- Provide support to the procurement activities at district level.
- Process invoices and follow up with clients, suppliers and partners as needed.
- Liaise with finance team on payments to vendors/suppliers
- Support the delivery arrangements of all goods including printed materials.
- Establish a good working relationship with local vendors, including the establishment of framework agreement for hotels, ICT equipment etc.
- Liaise with Sr. Admin officer and assist to maintain the Approved Supplier list for district level.
- Supporting the Technical Team in the organisation of workshops, meetings and other events
- Administer finances at workshops and other events, in accordance with Mott MacDonald Finance procedures, when required.
- Liaising with hotels, accommodation and other logistics providers.
- Assist in keeping record of the assets, maintain inventory and communicate with Kathmandu Administration for any changes.
- Keep a record of returnable equipment allocation at district level up-to-date and communicate on this with Kathmandu Administration.
- Assist Admin officer in preparing up-to-date assets list.
- Manage vehicle bookings at district level
- Verify log sheet of vehicles and fuel invoices
- Assist Admin officer at Kathmandu in preparing monthly fleet report
- Management and timely communication of local arrangement such as hotel booking, fleet management for field trip.
- Support in provision of local transportation and compliance with operational and security procedures
- Provide general administration and clerical support in district including scanning, mailing, photo copying, taking/editing and circulating the minutes.
- Supporting sub-consultants with their administration and other arrangements
- Assist in managing the communications (office phones, phone credit, internet, etc) at district level.
- Manage office arrangements as required for delivery of the programme.
- Provide support to Operations Manager and District Coordinator on local recruitment.
Maintain operations records in accordance with Mott MacDonald processes and procedures
Supporting in the ethics, transparency and accountability principles of the Programme and of Mott MacDonald;
Be proactive and responsive to performing any other duties and responsibilities as assigned by the Operations Manager or District Coordinator.
Note: This job description reflects the present requirements of the post. As duties and responsibilities change and develop the job description will be reviewed and be subject to amendment in consultation with the post holder and line manager.
Required competencies and experience
- Qualifications/at least 3 years proven experience in an administrative or logistics role;
- Experience handling logistical challenges in Gorkha, Dhading, Nuwakot and Rasuwa and in negotiating to ensure efficient use of resources;
- Experience of Managing fleet and providing administrative/clerical support,
- Experience on DFID or other donor funded projects is beneficial
- Excellent written and spoken communication skills in English and Nepalese.
- Willingness to be pro-active, responsive and flexible to the changing requirements of the project;
- Excellent IT skills and confidence in Outlook, MS Word, Excel and PowerPoint;
- Ability to work quickly and effectively under pressure;
- A team player with experience of working within team hierarchies and towards the common vision of a programme;
Other desirable competencies and experience
- Experience of working on donor-funded programmes in multi-national teams;
- Ability to draft letters in English and Nepalese;
- Ability to draft processes and procedures in Nepalese and English.
- Locals from the working districts are encouraged to apply
Please apply at the following link by 31-July-2018
Note: We will be reviewing application on rolling basis
|Administrative / Management|
|Please check vacancy details|
|16 Jul, 18|
|31 Jul, 18|
Detailed Job Description / Requirements:
Re-advertised vacancy announcement
Job Profile – MSME Finance Expert
We are seeking a Finance Expert to support Bank and Financial Institutions (BFIs) to develop innovative financial products and support Medium Small and Micro Enterprises (MSMEs) in construction sector to adopt the products, for a complex DFID-funded post-earthquake reconstruction programme covering four Districts (Gorkha, Dhading, Nuwakot, Rasuwa). The programme aim is long-term positive change in the lives of people in earthquake-affected regions of Nepal.
The implementation phase of the programme commenced in May 2018 for a 4.5 year duration and will work in about 42 rural and urban municipalities in the four core districts and adjacent areas most affected by the earthquake. It comprises five Output Areas:
- Support and provide capacity building to Government at central, district and local level in detailed year-wise reconstruction planning.
- Direct physical reconstruction, including subcontracting and supervision of agreed priority earthquake reconstruction interventions, including reconstruction of water supply, foot trails, bridges, schools, public buildings, and potentially other areas.
- Analysis of, and interventions to address, constraints to the private sector, including supply of labour, materials and transport in the construction sector.
- Managing a Challenge Fund to leave no-one behind in the reconstruction effort and promote transformational change for women and girls.
- An evaluation and learning component.
The Finance Expert will be responsible for helping BFIs develop new and innovative financial products for MSMEs, and ensuring that MSMEs benefit from these new products. The input is initially for 9 months but may be extended. The position will be based in Kathmandu and will require frequent travel to the project area.
Reporting to the Private Sector Development (PSD) Lead, the Finance Expert will:
- Conduct a comprehensive diagnostic study of MSMEs access to finance in construction sector in Project districts;
- Review BFIs lending practices to MSMEs and identify the major bottle necks;
- Engage with BFIs to support to develop new /innovative loan products for MSMEs;
- Support MSMEs to adopt the new loan products;
- Periodic review of the adoption of the new loan products and capture the learning;
- Provide support to refine the loan products based on the learning of the pilot interventions; and
- Other tasks as assigned by the PSD Lead.
- Master's degree in Finance /Business Administration with at least 5 years’ experience in banking sector
- Good knowledge and experience of Access to Finance for Micro, Small and Medium Enterprises (SME)
- Strong communication, analytical and report writing skills with fluency in spoken and written English and Nepali
- Knowledge and skills in basic computing, demonstrated inter-personal skills in working with a multi-disciplinary team
- Demonstrated understanding of the challenges of post-earthquake reconstruction
- Willing to travel extensively throughout the project area, including on foot as well as by jeep and motorbike
Please apply at the following link by 22-July-2018
Candidates who applied previously for this position, need not to apply
|Finance & Administration|
|MBA / MBM|
|09 Jul, 18|
|22 Jul, 18|