Field Coordinator/Training Officer/District Coordinators/Finance Assistant/ Receptionist

One Heart World-Wide (OHW) Nepal is an INGO working in the field of Maternal and Child Health. OHW Nepal is seeking to recruit a qualified Nepali Citizen for the given positions

1. Job Position: Field Coordinator

Duty Station: Full-time position based in Kathmandu that requires frequent field visits (50%).

Key Responsibilities:

A. Programmatic/Technical:

• Provide technical and management support to district based staff to implement the "Network of Safety" with special focus on capacity building on program planning, implementation, coordination, monitoring and supervision methods and principles, 
• Track program progress against program indicators and ensure early identification of any areas requiring remedial action
• Update, review, and develop technical field visit tools, M&E tools as necessary to cope with the operating environment and establishment of effective communication systems 

B. Coordination/Liaison/Logistics:

• Serve as a liaison between district offices and  country office in Kathmandu 
• Ensure articulation of Organization’s desired goal and mission, assure field operation is implemented smoothly 
• Build sound relationships with District (Public) Health Office and District Coordinators in order to maintain program schedule and achieve program deliverables at the district level 
• Assure the program logistics are forecasted  at program districts and timely delivery at the designated  districts 
• Support to Program Director and Program officers for their regular assignments and reports 
• Coordinate the implementation of baseline surveys; follow on monitoring and evaluation exercises for various initiatives at district. 
• Assist in the donor visits planning and preparation 
• Identify the need of field visits for central team and district based staff 
• Negotiates the contracts/ MoU with district (public) health office and resolve the bottlenecks 

C. Program Supervision/Reporting:

• Oversees the field operation and  orient, manage and  supervise the district based program officers 
• Monitor district program budget expense routinely and submit the target vs utilization based on AWPB
• Receive the progress report from district based staff and submit the complied progress report to M&E unit and Program Director routinely   
• Help to develop district implementation plan along with the annual budget, proposal and planning
• Frequent field visits to facilitate the planning, implementation, monitoring and evaluation, and follow up
• Participate and conduct the performance review plan annually or whenever needed 
• Contribute to prepare regular progress reports, technical deliverables, presentations, and district annual work plans and budget 
• Participates in the routine meetings and conference calls 
• Prepare monthly, quarterly and annual performance plan and report 
• Any other job assigned by the supervisor

Qualifications and work experiences:

• With minimum Master Degree in Public Health or  Social science from a recognized University with  minimum five years of experience in the related field 
• Ability to function as a self-starter with limited supervision
• Knowledge and experience using MS-Office packages and statistical packages, email and internet.
• Excellent leadership and communication skill (including excellent written and spoken English)
• Knowledge and experience in program management
• Practical experience in facilitation and interaction with government counterpart/stakeholders at different levels, and ability to deal with various stakeholders 
• Able to work effectively in a multi-cultural environment
• Sets high standards for quality of work and consistently achieves project goals

2. Job Position: Training officer

Duty Station: Full-time position based in Kathmandu that requires frequent field visits.

Key Responsibilities: 

• Develop and implement training programs.
• Ensure that trainers use the appropriate audiovisual aids and teaching applications.
• Prepare and manage a training budget.
• Prepare reports on training groups, targets and accomplishments.
• Coordinate with relevant government managers and project staff to organize the training.
• Develop need assessment process to upgrade a health facility to became a birthing center
• Conduct need assessment and feasibility study to upgrade and renovate the birthing centers 
• Ensure the role of DHO, stakeholders, implementing partners and community people from  planning to implementation process 
• Track program progress against indicators and ensure early identification of any areas requiring remedial action
• Carry out frequent site visits to ensure the quality service provide from health facilities.
• Assist and conduct in health facility and SBA follow up and quality of care (QoC)
• Provide technical specification of program equipment and ensure the quality 
• Participate in field operation strategies with program staff
• Contribute to the preparation of regular progress reports, technical deliverables, presentations, and annual work plans
• Build capacity of District Based staff and D(P)HO focal persons 
• Suggest strategies to the program team for improving the efficiency and effectiveness of the project by identifying bottlenecks in completing project activities and developing plans to minimize or eliminate such bottlenecks; 
• Provide inputs, information and statistics for monthly, quarterly, annual and other reports 
• Participate in annual project reviews and planning workshops and assist the Program team  in preparing relevant reports;

Qualifications:

• With minimum Bachelors degree in nursing/clinical field from a recognized University with more than three years of experience in the maternal and child health field 
• Ability to function as a self-starter with limited supervision
• Knowledge and experience using MS-Office packages and statistical  packages
• Excellent verbal and written communication including excellent written and spoken English
• Ability to manage people, good inter-personal skills, and experience of working in a team
• Good analytical skills, and experience with program oversight 
• Knowledge and experience in program management and data management
• Practical experience in facilitation and interaction with government counterpart, stakeholders at different levels.

3. Job Position: District Coordinators - 02

Duty Station: Full-time position based in Sindhupalchowk and Bhojpur that requires frequent field visits.

Key Responsibilities: 

• Lead in district project development incorporating district specific components into the project’s overall detailed implementation plan (DIP). 
• Monitor and supervise the implementation of project activities to ensure that they are being implemented in accordance with the project plan and technical guidelines. 
• Build sound relationships with District (Public) Health Office, District Development Committee and other stakeholders in order to maintain program schedule and achieve program deliverables at the district level. 
• Provide close and continuous support to implement "Network of Safety" including CB-IMNCH, Birthing Centers, MNCH pilot interventions. 
• List out the program logistics at district and ensure that was registered in D(P)HO and recipient inventory book before distributed to the designated facilities and personal .
• Prepare routine request of the logistics (program and administrative) which required to be purchased from Country Office.
• Technical support to D(P)HO and focal persons with special focus on capacity building on data management, data analysis, results oriented programming, monitoring, and evaluation methods and principles, and requirements of relevant donors to ensure compliance. 
• Track program progress against program indicators and ensure early identification of any areas requiring remedial action.
• Participate, represent and co-ordinate at the district, facility level and community level. 
• Frequent field visits to facilitate the implementation process, data collection, and follow up.
• Support to Program Manager and Program officers for their regular assignments and reports. 
• Update, review, and develop technical field visit tools, M&E tools as necessary to cope with the operating environment and establishment of effective communication systems. 
• Coordinate the implementation of baseline surveys; follow on monitoring and evaluation exercises for various initiatives at district level.
• Promote use of data to inform decision making and link evidence-based approaches to achievement of results.
• Support operational research and specialized studies at district level. 
• Solicit and manage local data collection and research teams, as needed.
• Contribute to prepare regular progress reports, technical deliverables, presentations, and annual work plans at district level. 
• Prepare monthly, quarterly and annual progress report. 
• Manage day to day staff concerns and motivation levels. 
• Identify and preempt any serious human resource issues and forward them to the line manager and HR and Admin Officer. 
• Provide support and participate to conduct the performance review plan annually. 
• Set-up of the district office. 
• Ensure appropriate usage of office equipment and supplies. 
• Oversee financial projection and reporting at the district level and regular reporting to the project’s country office. 

Qualifications:

• With minimum Bachelor’s Degree in Public Health or Nursing from a recognized University with more than three years of experience in the related field.
• Ability to function as a self-starter with limited supervision.
• Knowledge and experience using MS-Office packages and statistical packages, email and internet.
• Excellent verbal and written communication including excellent written and spoken English.
• Ability to manage people, good inter-personal skills, and experience of working in a team.
• Good analytical skills, and experience with program oversight. 
• Knowledge and experience in program management and data management.
• Practical experience in facilitation and interaction with government counterpart/stakeholders at different levels, and ability to deal with various stakeholders.

4. Job Position: Finance Assistant

Duty Station: Full-time position based Kathmandu district.

Key Responsibilities: 

Under the direct supervision Finance Officer, the incumbent provides accounting and clerical support to the Finance Section.

• Check and process invoice, bills and supporting document received for payments, prepare voucher and maintain financial transaction in accounting software.
• When payments are approved, responsible for preparations of cheques for Local currency payment and/or arrange bank transfer as required.
• Assists in the preparation of monthly bank reconciliation statements and other financial records 
• Assists in the operation of local bank A/Cs in accordance with OHW procedures including follow-up on bank statements, bank charges, transfers advices and maintain the changes in finance procedures and regulations.
• Generates the cash receipts and deposit vouchers.
• Assists in Cash Advance and liquidated the advances, when requested.
• Settles the travel claims of staff members and arranges for official travel related issues.
• Assist to prepare monthly financial reports including monthly reconciliations of general ledger accounts.
• Handle Petty cash as per OHW policy
• Prepare tax reports for employees, vendors and contractors and arrange payments and verification form tax office in a timely manner.
• Performs other duties, as required.

Qualification and Experiences:

• Secondary education supplemented by Bachelor level courses in business administration, or equivalent. Preference will be given to the candidates with specialized in finance or Office management.
• Minimum 2 years of work experience in relevant field 
• Experience utilizing computers including knowledge of FAMAS financial software. 

5. Job Position: Receptionist

Duty Station: Based Kathmandu

Key Responsibilities:

Under the direct supervision of Admin Officer, the incumbent perform duties as follows:

• Answer all incoming/ out- going telephone calls and handle caller’s inquiries whenever possible
• Re-direct calls as appropriate and take adequate messages when required
• Update telephone directory and business contact details
• Maintain telephone records, Submit bill for personal/private calls and follow up for timely payments
• Maintain PABX telephone system and arrange for timely necessary repair
• Greet/ assist persons entering organization
• Direct persons to correct destination
• Ensure knowledge of staff movements in and out of organization
• Provide general administrative and clerical support
• Receive and sort mail and deliveries
• Ensure security of the Front Office
• Keep record of all visitors to OHW NEPAL 
• Register incoming/outgoing mail and file copies of the mail
• Distribute mail to relevant officers or Office
• Supervise the office Helper  in carrying out duties relating to the maintenance of the reception area
• Assist in photocopying Documents as and when requested
• Assist in flight and accommodation booking for staff and visitors
• Vehicle arrangement for staff
• Assist in logistics management for meeting/workshop/training
• Any tasks assigned by supervisor

Minimum Qualification and Experience

• Completion of Secondary education with two years of experiences. 
• Team player and with pleasant personality
• knowledge of administrative and clerical procedures
• Good computer skill in MS office, Internet surfing and email 
• Good communication skills both in oral and writing in English and Nepali
• Ability to type Nepali in computer

Application process:

Qualified candidates are requested to send their CV and a cover letter to: ohwnepal@oneheartworld-wide.org. Applications will be received until April 6, 2015.

1. A cover letter  (no more than one page)

2. Resume (no more than 2/3 pages)

3. A list of 3 references, along with their contact information.

Salary and benefits as per OHW rules and regulations

Women and candidates from socially disadvantaged, minority, and indigenous communities are highly encouraged to apply. 

Only short-listed candidates will be contacted. Telephone enquiries will not be entertained.