Cluster Assistant Finance / Administration Officer (Level P1)

POSITION TITLE: Cluster Assistant Finance / Administration Officer (Level P1)

LOCATION: Kapilbastu, Kailali and Dang

GROUP/UNIT: Enterprise and Agriculture

REPORTS TO: Senior Finance and Administration Officer for WI, Admin and Finance Manager of CEAPRED and Senior Manager Finance of DEPROSC.

NO OF POSITION: 3 (Three)

PROJECT SUMMARY:

The overall goal of the Knowledge-based Integrated Sustainable Agriculture and Nutrition (KISAN) project to sustainably reduce poverty and hunger in Nepal by achieving inclusive growth in the agriculture sector, increasing income of farm families and improving nutritional status, especially of women and children. USAID/Nepal will implement the project over a five-year period through an integrated, whole-of-government approach of strategic agriculture and nutrition investments supporting contributions in cross-cutting areas. This Project will focus on 16 to 20 Terai and lower hill districts in the Far-Western region, Mid-Western region, and possibly the Western region of Nepal. This multifaceted Project will integrate agriculture and nutrition in order to increase agriculture production and improve the nutrition status of women and children under 5 years.

RESPONSIBILITIES:

KISAN is a project being implemented by Winrock International (WI) in collaboration with its sub-partners CEAPRED and DEPROSC.

Cluster Assistant Finance / Administration Officer (CAFAO) will therefore be responsible for making disbursements to all the district offices of the cluster, maintaining accounts and reporting thereof on behalf of WI, CEAPRED and DEPROSC, maintain accounting records, carrying out periodic reporting. In addition to the financial functions, he/she will also be responsible for carrying out personnel administration as well as general administration functions.   

The CAFAO will carry out the following responsibilities under the direct supervision of his/her reporting officer. 

A. Accounting and Auditing

• Prepare all vouchers after reviewing the receipts, travel bills and other supporting documents submitted by the project personnel.
• Process cash and bank payments complying with project procedures.
• Prepare monthly payroll and ensure timely deposit/distribute to the concerned.
• Monthly reconcile all bank and cash accounts.
• Deduct and timely deposit TDS and other taxes as required by the Nepal Government.
• Deduct and timely deposit PF/CIT/Any other deductions and attach the receipts with the related voucher.
• Work with Central/Regional/District personnel to update monthly accounting records and follow up the reports for delay.
• Reconcile accounts between Regional/District Office and the Center on monthly basis.
• Maintain proper filing system for all vouchers documents and update information as per the project requirement. 
• Keep all transactions up-to-date on Quick Books, ledger book and excel sheet.
• Provide finance related documents/information to auditor during the internal/external/ donor audit and assist reporting officer in preparation of audit response. 

B. Financial Reporting

• Submit monthly financial reports with original bills and voucher to the Center within the prescribed period. 
• Prepare wire request and co-ordinate with the reporting officers at the center for internal fund transfer between Region/District and Centre Office.
• Monitor and supervise the regional/district offices, conduct financial monitoring on periodic basis and submit the monitoring reports with identified measures to improve the financial management system to the reporting officer. 

C. Logistics Management

• Follow the procurement procedures as mentioned in guidelines provided to you.
• Monitor preparation and update Inventory records on timely basis.
• Conduct the physical verification of all expendable and non-expandable items and supplies at least once in a year.

D. Human Resource Management

• Co-ordinate processing of personnel forms such as attendance, time sheets and leave records and entitlements to staff.
• Supervise and review the maintenance of human resource record, project staff attendance record for each staff.
• Supervise plans related to the security and safety of project personnel and property and submit required security reports in a quarterly basis.
• Supervise and review preparation of report for vehicle log book, telephone log book, assets maintenance log book on monthly basis.
• Strictly follow the accounting rules mentioned in the Administration and Finance rules of CEAPRED, DEPROSC and WI including USAID and the relevant Nepalese laws and regulations.

E. Training

• Assist Regional/District personnel in organizing and facilitating workshops, trainings and orientation programs in the region. 

F. Others

• Maintain confidentiality of all official matters and files.
• Travel to district offices under the cluster for various purposes. 
• Perform other duties as requested by the reporting officers and other higher authorities of the Region/Districts and the Centre.

QUALIFICATIONS: 

CAFAO must be a team player, have good creative analytical skills and communication skills, and the ability to work in a multicultural, post-conflict environment.  We encourage the application of women, janajaties and those from disadvantaged communities.

Education: A minimum of a bachelor and preferably a master degree in business administration/commerce having accountancy as a major subject.

Experience: Minimum of three years of experience in similar position in other projects.  Preference will be given to those with USAID experience and/or work with a contractor or international NGO managing accounts of similar complexity and scale. 

Language: Fluency in spoken and written English is desirable.

Knowledge of IT: Candidate must be fully able to work with MS Office- word, PowerPoint and Excel. He or she should have an excellent knowledge in any one accounting software. Working knowledge of Quick Books would be an additional asset.   

HOW TO APPLY?

Interested candidates can post their CV to the given email address within April 20, 2014. 

Email: nepalwinrock@gmail.com

Mails received after the stipulated date will not be entertained.