Civil Society Director (CSD)/ Finance Manager/ Grants Officer

FHI 360 Nepal

Vacancy Announcement

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FHI 360 , an international NGO, is currently recruiting highly qualified and dynamic Nepali citizen for the USAID-funded five-year Civil Society: Mutual Accountability Project (CS:MAP) in Nepal for the following positions:

Civil Society Director (CSD)
The Civil Society Director (CSD) is a senior position responsible for leading the design and implementation of all civil society activities under the CS:MAP. The CSD will supervise the Civil Society Team and closely work with the Media Team, Capacity Building Team, and Grants Management Team to ensure effective implementation of the project’s civil society strengthening activities designed to: strengthen the organizational capacity of Civil Society Organizations (CSOs); improve the civil society infrastructure for democratic processes; increase civil society participation in, and contributions to, public policy debates and resulting legal and political reforms; and increase civil society engagement with public officials to promote the reform process and accountable public resource use and service delivery.

KEY RESPONSIBILITIES:

• Provide overall leadership for the design and implementation of activities in areas such as CSO organizational capacity development, and CSO training in evidence-based advocacy and oversight, government engagement, and social accountability mechanisms.
• Oversee, coordinate, and support the Civil Society and Capacity Building Teams, which are expected to consist of Legal and Policy Advisor, Governance Advisor, Civil Society Officer, Capacity Building Manager, and Capacity Building Officer.
• Oversee the design and implementation of CS:MAP’s grant streams, including: (1) Strengthening Enabling Environment Grants (5-10 national level CSOs and media organizations focused on achieving Objective 1 results); (2) Policy Advocacy, Government Engagement, and Oversight Grants (20 CSOs and media organizations based in Western- and earthquake affected districts focused on achieved results under Objectives 2 and 3; and (3) Intermediary Service Organizations (ISOs) grants (3-4 ISOs to lead CS:MAP’s capacity building activities focused on achieving Objective 4 results).
• With support from the Governance Advisor, lead the national-level government engagement initiatives, developing and maintaining strong working relationships with members of Parliament and other Government of Nepal representative to achieve Objective 1 results.
• Assume significant responsibility for the successful creation and implementation of tools used by the project to assist civil society, including the Organizational Capacity Assessment (OCA), Organizational Development Plan, and the Advocacy Toolkit.
• Contribute to the management of effective civil society grants program portfolios, including solicitation design, monitoring of grantee performance, and ensuring the delivery of appropriate capacity building linked to grants.
• Work closely with and report to the Chief of Party and other program staff to ensure civil society activities comply with FHI 360 and USAID rules and regulations.
• Represent the CS:MAP to external stakeholders, including CSOs, intermediary support organizations, local and international technical experts, USAID, other donors, and government officials where project initiatives are implemented.
• Manage and maintain strong working relationships with project subawardees contributing to achievement of civil society activity results.

MINIMUM REQUIREMENTS:

• PhD or Master’s degree in a relevant field.
• A minimum of seven years of work experience in areas of civil society strengthening, governance and policy issues around civil society and government engagement and/or in a development sector related to the area of work for this position.
• Experience in project management and solid knowledge of the Nepalese civil society sector is required.
• Prior experience with advocacy work, influencing public policy and monitoring government performance, gender equality and social inclusions will be added assets.
• Designing and implementing civil society or organizational capacity-building activities is required.
• Preference will be given to candidates who demonstrate prior experiences on advocacy work, influencing public policy and monitoring government performance, and gender equality and social inclusion.
• Knowledge of USAID regulations is preferable.
• Proficiency in English and Nepali, both in written and spoken forms is required. Knowledge of any local language spoken in project priority districts is highly desired.
• Able to travel occasionally to Nepalgunj and project target sites in Western and earthquake-affected districts is required.

Finance Manager
The Finance Manager is responsible for managing the Accounts section providing advice on financial operations, monitoring financial accountability and ensuring accounting system in accordance with FHI 360 and cooperative agreement financial control policies and procedures.

KEY RESPONSIBILITIES:

• Ensure timely processing of Implementing Agencies (IA) financial reports and reimbursement to FHI 360 IAs.
• Oversee the proper functioning of FHI 360 GFAS accounting system; prepare pipeline analysis and report to provide information for management decisions.
• Assist FHI 360 management in preparation of country office budgets and budget proposals.
• Review vouchers/invoices submitted to FHI 360/Nepal and verify that items claimed are in accordance with an agreement and actually delivered or performed.
• Ensure petty cash management.
• Oversee the timely reimbursement for consultants and other payments.
• Ensure submission of accurate and timely monthly finance reports to headquarters.
• Ensure adequate Country Office cash flow and maintain regular communications with FHI 360 finance support.
• Oversee the VAT and Tax (TDS) calculation and ensure timely deposit of tax deductions to concerned office in accordance with policy and Nepali tax laws.
• Assist in the conduct of FHI 360 internal and external audits.
• Contribute to the development of Project office annual work plans and budget designs.

MINIMUM REQUIREMENTS:

• Master’s degree in Accounting or Business Management with minimum five years of work experience or Bachelor’s degree in Accounting or Business Management with minimum seven years of experience.
• Strong knowledge and experience with office accounting systems and USAID financial and accounting procedures.
• Proactive and independent approach to work with willingness to undertake additional responsibilities.
• Ability to perform multiple tasks and work under pressure.
• Proactive and independent approach to work with willingness to undertake additional responsibilities.
• Ability to work well with others and to develop and maintain positive working relationships.
• Resourceful in resolving problems and initiating solutions.

Grants Officer
The Grants Officer is responsible for maintaining the Country Office contracts & grants system to provide sound management control over FHI 360 compliance with award terms and conditions and FHI 360 policy. Grants Officer coordinates with the program units and provide up-to-date financial information on implementing agencies receiving funds from FHI 360 Nepal.

KEY RESPONSIBILITIES

• Perform FHI 360 pre-award reviews by visiting organization for examine/review the organization’s financial and management capacity
• Assist the Design, Finance and Technical (DAFT) team to develop sub-agreement budget and budget amendment following FHI 360 standard formats and requirements, review cost in the basis of allocability, reasonability and allowability
• Finalize the IA’s sub-agreement and amendment budget
• Prepare financial orientation slides in align with FHI 360 financial management and reporting system and provide orientation/training as and when required
• Prepare/maintain checklist and complete file of implementing agencies for Contract Management Services (CMS) that includes agreement, pre-award, financial and administrative review checklist, policies and procedures of the organization etc
• Develop and maintains subproject financial management guidelines for implementing agencies
• Ensure IAs submit the Sub-Awardee Financial Report (SFR) in timely manner, reviews and comments on monthly SFR’s submitted by implementing agency for country office approval and reimbursement of funds
• Maintain financial information on fund received and monthly expenditure by the IAs and ensures IAs have good fund management system, have sufficient balance in hand and review IAs cash flow projection and their expenditures trends
• Oversee/prepare IAs inventory control system and maintain details of VAT bills submitted by IAs
• Provide tailored technical assistance in proper financial control system to implementing as and when required and requested for
• Review IAs administrative/operation policy and make sure the policy is applied consistently and complied with the FHI 360 policy
• Maintain frequent communications and perform supervision visit to the IAs to examine project receipt and expenditure account and to ensure application of project financial control system is being adhered
• Complete recipient site visit’s financial and administrative review checklist and maintain/send copies to HQ/APRO
• Assist in carrying out internal and external auditing functions

For all positions, strong experiences on gender equality and social inclusion (GESI), including work experience with youth, women, Dalit, Janajati, and Madhesi groups will be an asset.

Send your updated resume, application cover letter and a copy of citizenship to:
FHI 360 Nepal
PO Box 8803, Kathmandu
Email: Nepal.recruitment@fhi360.org

Final deadline for application is 12:00 noon July 14, 2016 . In the letter and/or email subject line, please mention the position you are applying for. Those who have previously applied for these positions do not need to apply again.

Only short-listed candidates will be invited for written test and oral interview. Any effort to influence the selection process will result in disqualification.