Admin Assistant

JOB DESCRIPTION

• Answering the phone
• All day-to-day operation matters
• Scheduling and coordinating meetings, interviews, events and other similar activities
• Sending out and receiving mail and packages
• Preparing business correspondence, typically using Microsoft Office (Word, Excel, PowerPoint, Access, Outlook)
• Data entry
• Managing files
• Ensuring all paperwork are complete
• Assisting with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage
• Managing inventory of assets and supplies, sourcing for suppliers (vendors) and submitting invoices
• Coordinating between departments and operating units in resolving day-to-day administrative and operational problems
• Address resident concerns in accordance with company policies
• Sending and receiving forms for the company
• Scans resumes and schedule interviews,
• Assists with planning new employee orientations, compile materials and maintains employee database records.
• Manages the company’s lobby area and public spaces.
• Assists with reviewing lease contracts and tracking work orders and rent increases.
• Responsible for administrative support to property manager
• Responsible for landlord/tenant relations,
• Monitoring activity and posting content for an organization’s social media channels.  Providing administrative support to marketing department.
• Conducts research and gathers documentation in order to compile comprehensive reports.
• Handles special administrative projects, as well as overflow work from other departments.
• Performing multifaceted general office support.
• Operate a range of office machines such as photocopiers and computers

REQUIRED SKILLS:

• Excellent customer service skills
• Excellent organizational skills
• Extensive software skills in MS office and photo editing software like Photoshop
• Internet research abilities
• Strong communication skills
• Good in using social media.
• Basic accounting knowledge.
• Strong attention to details.

SPECIAL REQUIREMENT:

• Willing to travel