Admin Assistant

VACANCY ANNOUNCEMENT

Vacancy Code:0114/ADMAS

Position: Admin Assistant

Department/Area: Administration Department

Relate to: Administrator/Finance Manager

Location: Manbhawan, Lalitpur with possible visits to projects sites and partners offices and possible relocation within the Country

Type Contract: 9 months contract (up to 15th July 2015) with possibility of renewal

Apply before : Friday 29th August 2014 at 17:00

Start Date: 8 October 2014

Organization: Intervita Onlus

Intervita Onlus is a non-confessional, non-political, independent Non-Governmental Organization that promotes and defends the rights of children and women in Italy and in the world. Intervita helps in a concrete way the children, the women and their communities by promoting change and social inclusion.

Intervita promotes a culture of solidarity, social commitment and respect of human rights. As part of a long term Integrated Development, it chooses to intervene in areas with a high rate of poverty where, working with local partners in different sectors at the same time, aims to create a solid foundation for real and lasting development of the community.

Intervita works in network with other civil society organizations to bring the voice of the weakest on the Italian and international political agenda and it is present in the major networks in defence of the rights of children and women.

Based on the important experience developed all over the world on the field of community development and in particular on child rights, health and education, Intervita Onlus started working in Nepal in October 2012.

The action presently implemented has the main objective to guarantee the rights to quality education and participation to the students attending some selected government schools in two districts of Nepal: Sindhupalchok and Kathmandu.

Intervita Onlus is currently looking at strengthening its capacity by increasing its human resources and is looking for well-motivated, qualified collaborators, open to the development challenge.

MAIN RESPONSIBILITIES

• Prepare internal expense payment vouchers and record them using Intervita accounting system.
• Support the Administrator/Finance Manager during the auditing.
• Check and Monitor financial reports and ensure timely remittance of partner NGOs for effective financial management. 
• Perform financial monitoring and support of the partners NGOs' finance staff.
• Look after the day to day Office management through front Office.
• Perform secretarial services, such as: typing, faxing, scanning, photocopying, translating, etc.
• Manage stocks of office stationery and supplies and their use by staff according to internal procedures.
• Manage and updating electronic files for office equipment inventory, recurrent scheduled payments , office Protocol register, etc. according to internal procedures.
• Organize logistics of missions, meetings, workshops and seminars; arrange when necessary travel and accommodation for staff.
• Provide periodical action plans and reports according to the project planning and monitoring system.
• Supervise the work of the Cleaner/Gardener.  
• Perform any other task or duty assigned by the management reasonably and lawfully incidental to the above.

REQUIREMENTS

Qualification and experience

• At least Bachelor Certificate in Business Administration/Business Management or equivalent
• At least 3 years secretarial & accounting/administrative experience preferably with INGOs or local NGOs
• Good knowledge on financial accounting and administration
• Very Good Computer skills in MS Office in particular Word and Excel
• Very Good command of English and Nepali (written and spoken)
• Experience on translating documents from English to Nepali and vice versa
• Possess of valid two wheeler driving licence

Personal skills

• Ability to sustain interpersonal and professional relationships with internal colleagues, partners, beneficiaries and donors organizations.
• Ability to monitor, supervise and support implementing partners.
• Capacity to work under pressure and under the supervision of other people
• Ability to take initiative and work with minimal supervision
• Capacity to respect deadlines and to timely and properly carry out the job assigned
• Flexibility and Reliability

HOW TO APPLY

To apply, please send application with recent photo (specifying the expected salary) and detailed CV via email to the following email address (Please use subject heading Ref: ADMAS Vacancy Post).

Email: admin.nepal@intervita.it

The applications not reporting all the required qualifications and documents will be rejected. 

Only short listed candidates will be contacted for interviews.

Intervita Onlus is an equal opportunities employer and welcomes applications from all sections of the community.